During the meeting, the task force tackled the intricacies of the nomination process, debating the deadline for public submissions and reviewing the nomination form content. A centralized mailbox for nominations was proposed to streamline the process and ensure all submissions are reviewed equitably. Members engaged in a discussion about the waiting period for nominees and concluded that an extension would offer more flexibility and fairness in the selection of candidates.

In parallel to the nomination process changes, the task force discussed the upcoming event’s sponsorship and marketing strategies. The task force finalized the details of these packages, focusing on attracting sponsors and enhancing the event’s marketing reach.

The meeting also highlighted the task force’s initiative to promote small business participation by offering a lower entry-level sponsorship at $250, which was seen as a way to increase financial support and community involvement. A member noted the significance of securing sponsor funds by mid-November for adequate event planning, emphasizing the importance of timely communication with sponsors.

Furthermore, discussions on the utilization of funds for a park revamp were brought to the table. The task force considered redesigning the wall at Opas Park to better display the plaques of honorees, reflecting on the allocation of funds and logistics involved in enhancing the recognition of these community figures.

Additionally, the task force delved into planning for the Bike Rodeo event. They deliberated on different forms of support needed, from water bottles to food contributions, to foster greater community involvement.

The meeting also covered the potential use of a parking lot for an upcoming event to attract more attendees and debated whether to integrate a bike ride into the event’s schedule. With a focus on the Halloween event, the task force considered charging for attractions such as pumpkins and the haunted house, proposing to expand activities into the park and introducing a trunk-or-treat activity in the parking lot. The committee underscored the need for additional funds, particularly for lighting and equipment, and planned to propose a comprehensive budget to the council.

In terms of future events, the task force reviewed the previous year’s budget and proposed specific allocations for upcoming activities, including the Bicycle Rodeo, Halloween House, Ice Cream Social, Summer Youth Employment Initiative, and Movies at the Park. With increasing event attendance, some members advocated for higher budgets, stressing the importance of safety measures and community enjoyment.