One of the most notable developments was the decision to increase the number of guests each inductee can invite from 10 to 20. This change required careful planning to accommodate increased parking and guest management. The council members debated how to communicate these changes effectively to inductees, emphasizing the need for clear communication about parking availability. It was suggested that phone calls would be the most efficient way to inform inductees of the parking arrangements, given the limited number of spots available at the venue.

The expanded guest list sparked concerns over parking logistics. Estimates of available parking spots ranged from 40 to 96, prompting a need to strategize how to accommodate the expected influx. Members considered various approaches, including informing inductees of the limited parking and encouraging carpooling among guests to mitigate congestion. The council emphasized the importance of organizing the event smoothly, especially given the increased guest capacity.

Financial aspects of the event were another focal point. It was revealed that the event was fully funded through sponsorships, covering essential expenses such as plaques, shirts, and food. However, discussions arose regarding hiring a bartender and a runner, with the latter decision being approved unanimously. The addition of a runner was seen as beneficial for enhancing the guest experience, even though it added $200 to the overall cost.

The council also explored additional sponsorships to provide a buffer for food costs and potential enhancements like table centerpieces. It was noted that current catering arrangements covered many necessary items, helping to alleviate some financial pressure. Concerns about budget constraints were voiced, particularly regarding the increased costs of drinks and services compared to the previous year.

Logistical preparations for the event included discussions on promotional materials, stage setup, and sponsor visibility. Members agreed on printing 50 copies of promotional material, with costs to be confirmed later. The stage was proposed to be moved closer to the clubhouse for better space utilization, while a town-branded tent would cover food vendors. To enhance sponsor visibility, smaller foam signs displaying sponsor logos were considered, with potential sizes being 12 by 12 inches or 2 by 2 inches.

The council addressed the Hall of Fame wall, noting the availability of three spots for new additions. Suggestions included organizing the display by year to maintain coherence. Discussions also touched on potential aesthetic improvements, such as laser grading the wall for a more polished appearance over time, although immediate changes were not expected.

Efforts to boost community engagement were evident in discussions about inviting mascots to the event. The possibility of securing Sebastian, a local mascot, as a donation from a car dealership was proposed, with costs estimated at around $400. This initiative aimed to add excitement to the event and foster local involvement.