One of the central discussions revolved around the stricter attendance rules for committee members. Concerns were voiced about absenteeism rules, with one member highlighting, “I think pretty much this whole thing about rules and who shows up and who appoints who to be where it’s all about the vote.” This issue of attendance was critical to maintaining quorums necessary for decision-making and ensuring active participation. The need for stricter policies was emphasized to allow more committed individuals to contribute effectively.

Preparations for the Veterans Day Parade were at the forefront, with logistical concerns taking center stage. The committee reported a decrease in participant registrations, with only 27 groups signed up, attributed to an earlier registration deadline. To accommodate latecomers, a fifth section was designated at the end of the parade lineup. Critical logistics, such as vehicle confirmations, were addressed, with 15 required vehicles secured for the event. However, there was a call for committee members to bring their own vehicles to avoid logistical complications.

A “soft close” of streets was agreed to start at 9:30 a.m., allowing ample time for setup. Ensuring the smooth flow of the parade was prioritized, with plans to address potential confusion over missing street signs using traffic cones.

The committee also focused on the setup and distribution of American flags along the parade route, emphasizing safety for children involved in the process. Volunteers were deemed critical, with Kathy tasked to lead the volunteer coordination.

A significant logistical issue was the relocation of the registration venue due to the Chase building being repurposed for an urgent care center. This necessitated rethinking the space management, involving police officers to direct traffic effectively, especially for urgent access needs.

Budget constraints were a concern, with the parade budget capped at $9,000, which was deemed insufficient given the rising costs. A member highlighted the issue, stating, “We do not have enough… the budget for this event is $9,000 and with their like Essentials.” Sponsors like “Windy Warrior” and “Vicky Bakery” contributed funds and materials, alleviating some financial pressure.

The meeting also explored the ceremonial aspects of the parade, including the presentation of colors by the Young Marines and the involvement of the police Color Guard.

Uncertainties lingered over the selection of the Grand Marshal, with plans for an additional meeting to finalize this detail. The committee recognized the need for timely decisions and effective communication, proposing a WhatsApp chat for better coordination, albeit with legal restrictions on voting through such channels.