The commission faced an unexpected challenge when the deadline for award nominations passed without any submissions. Historically, the commission has received at least one or two nominations each year, so the absence of nominees marked a significant departure from previous experiences. Members discussed the potential reasons for this lack of engagement, with one participant noting the holiday season as a factor, stating, “It’s just bad timing with the holidays; people just get busy.” Recognizing the importance of acknowledging community contributions, a motion was made and approved to extend the nomination deadline to January 24th. This extension aims to generate more interest and ensure deserving individuals and organizations receive recognition for their efforts.

In parallel, the commission addressed financial matters concerning their 2024 budget. A proposal was made to carry over approximately $1,000 of unused funds into the next fiscal year, earmarked for materials such as stickers and handouts for future events. This proposal was unanimously approved and will be forwarded to the city council for final approval. There was some uncertainty about whether further explanation would be necessary for the council, but it was suggested that informing them of the leftover funds and their intended use should suffice.

The commission also reviewed an application for a student commissioner vacancy. Henry Alri, an 11th grader, expressed interest in filling the position for the remainder of the year and the following year. The commission welcomed the interest of younger individuals in participating in their work. A motion to accept Alri’s application was passed without opposition, and it was agreed that the chairperson would contact him to confirm his new role.

Community engagement and partnerships were also on the agenda. The commission reviewed correspondence from the Fairmont Human Rights Committee, which highlighted their initiatives, including a letter to the governor advocating for a disability awareness day. This communication prompted discussions about potential collaborations, with one member suggesting a partnership with Fairmont for a disability awareness day. The idea was positively received, with members noting it could enhance community engagement and awareness.

The meeting also covered legislative updates, though no new information was reported. The need for a volunteer to attend city council meetings from January to March was acknowledged, and one member volunteered to take on this responsibility. This ensures the commission remains informed about city council activities and maintains a presence in local governance.

In other business, the commission addressed the election of officers for 2025. Kristen Springer was nominated and unanimously approved to continue as chair. The vice chair position, previously held by Casey, saw a nomination for Katie, contingent on her acceptance. After discussions, Katie’s nomination was approved pending her confirmation. Ally expressed willingness to continue as secretary, and her nomination was also approved without opposition. These elections finalized the commission’s leadership for the upcoming year.

Another important discussion focused on a recent community needs survey. One member acknowledged their responsibility for drafting a press release regarding the survey and committed to completing it in January. The survey aims to increase community participation and response rates.

The visit of the Dakota Riders was also acknowledged during the meeting. A member expressed appreciation for their presence in the town and the positive community engagement it fostered. This led to discussions about potentially formalizing the relationship between the commission and the Dakota Riders for future events.