A significant portion of the meeting was dedicated to the discussion of the Cultural and Historic Opportunity Grant, aimed at celebrating the 250th anniversary of the American Revolution. Members considered the potential benefits of the grant, which could support programming to interpret historic events. There was some debate about the requirements for matching funds, with uncertainty regarding how it might affect the commission’s involvement. The grant program could award up to $1, though further details were necessary to understand the full scope and requirements.

In addition to the grant discussion, the commission focused on the protection of the Lower Green from treasure hunters using metal detectors. A consensus emerged to send a memo to the Town Administrator about the need for signage to deter such activities. The possibility of requiring a town ordinance or addressing the issue at the town meeting was also considered. Existing laws prohibit digging in manicured recreational areas, and it was noted that the police had already been informed. The commission concluded that placing signs to clarify regulations would be the most immediate and effective solution.

Attention then turned to the installation of a new roof, with Chief James having contacted the commission to discuss shingle options. Two types of shingles were recommended: “Bravo Canyon gray” and “Cedar Walden.” The commission unanimously supported these recommendations. Additionally, a $20,000 grant for roof work on the old schoolhouse was discussed, clarifying that this grant would not affect the $100,000 previously allotted for the roof project. The facilities department manages the grant.

Rich provided an update on window bids. Two bids had been received: $60,000 from “Window Woman of New England” and $14,000 from “Old Bostonian.” The substantial cost difference led to a preference for “Old Bostonian,” although the commission emphasized the importance of proper procurement practices and would wait until three bids were received before proceeding.

The website report revealed that the site was back online after a brief disruption due to a transition to a more secure platform. Satisfaction was expressed with the new website manager’s capabilities, and there were plans to enhance social media engagement and upload more photographs and historical scans.

The meeting also included correspondence about a Scotland Road project. An email confirmed that the project, involving the installation of new antennas on an existing water tank, would proceed following town notification. The commission needed to ensure the town had a copy of a letter from the Massachusetts Historical Commission, stating that the project could not proceed on historic land. This clarification distinguished it from a prior concern involving a solar array, with no objections raised regarding the antenna installation.

Additionally, Kristen, the new town planner, was mentioned in relation to a request for interviews about experiences with the Merrimack River. This initiative involved local youth and aimed to document community interactions with the river.

The commission scheduled responsibilities for upcoming events, adjusting event hours from 11:00 AM to 3:00 PM to 12:00 PM to 3:00 PM. Discussions also covered the placement of a fire extinguisher, emphasizing the need for visibility and accessibility for safety compliance.

Lastly, inquiries were made about a mattress submission for the schoolhouse, with steps proposed to follow up and ensure its inclusion in the historic district.