During the meeting, the board received notice of an extensive FOIA request that involves gathering invoices related to technology and databases from various departments, including the library. The board discussed the significant amount of time required to compile the necessary documents, estimating it would take about five hours to complete the task. This request encompasses the fiscal year 2024, specifically from July 1, 2023, to June 30, 2024, and requires the latest invoices for each service or subscription.

In addition to the FOIA request, the board reviewed the status of three critical building projects: the generator installation, roof replacement, and HVAC system upgrade. The generator contract is currently under review by the Town Council, with execution expected soon. The roof replacement project is progressing, with the design phase complete and the bidding process set to begin by the end of July.

However, the HVAC system upgrade has been delayed. The design phase for the library’s new HVAC system has been temporarily paused to prioritize repairs to the HVAC system at the Newbury Elementary School, which must be completed before the school year begins. This delay means that the library’s HVAC upgrade will likely be postponed until the fall, with completion anticipated over the winter months. Despite these delays, the indoor conditions have improved due to the recent drop in temperatures.

The meeting also covered several routine operational updates. The assistant director search has concluded, with an offer extended to a candidate who is expected to enhance adult programming at the library. Additionally, summer reading programs are in full swing, and new museum passes have been added.

Finally, the board discussed the need for an Automated External Defibrillator (AED) for the library. Efforts are underway to secure funding and identify a cost-effective purchasing option. Staff training on CPR and AED usage has already been conducted, though further certification may be pursued.