The meeting’s primary focus was a special permit for property on Harvard Way, presented by representatives from Millennium Engineering and JMA Architects. The applicants sought to expand an existing dwelling, including an enlarged deck and a new exterior stair to a roof deck. While the proposed increase in height and floor area ratio complied with zoning laws, the existing side setback was non-compliant. The board scrutinized the height of the proposed deck, with concerns about its potential to visually transform the structure into a four-story building. This led to a discussion on zoning height measurement standards.

The conversation highlighted the absence of specific town regulations for roof decks, sparking debate over whether the deck should be classified as the highest structural point. Adjustments to the deck’s height were suggested to ensure zoning compliance. Ultimately, the board agreed to approve the permit conditionally, requiring the deck to be lowered and the skirt removed to align with zoning bylaws. The decision was unanimous, and an approval letter was to be drafted reflecting these conditions.

In another discussion, the board revisited alterations to a pavilion structure at the Sunset Club. The modifications included enclosing the gable ends, which sparked debate over whether these changes constituted a minor or major modification. A local resident, Rob Scorano, opposed the project, arguing that the pavilion was not part of the original 2021 permit and that the changes should be treated as significant. The board deliberated on the pavilion’s visual impact and its fit within the neighborhood, with some members considering the enclosure a possible improvement to reduce light spill.

The pavilion’s design prompted a broader discussion on the interpretation of zoning bylaws, with members reflecting on the original intent of the term “pavilion” and whether the changes adhered to that vision.

A motion was made to classify the pavilion changes as minor, allowing the applicant to proceed with additional renderings to illustrate the proposed modifications. The motion was seconded and approved unanimously.

The meeting also addressed updates to local bylaws, focusing on materials for walkways and the need for consistent documentation. The Department of Public Works recommended using asphalt for ease of maintenance, prompting the board to incorporate these edits into the bylaw language. The board also discussed numerical adjustments in the document to ensure accuracy and consistency across pages.

Budget matters were briefly considered, with discussions on managing zoning-related expenses and potential fee structures for applicant notifications. The board recognized the importance of ongoing education in zoning processes, with references to training opportunities provided by the Merrimack Valley Planning Commission.