The discussion on RFID technology was a central focus of the meeting. Representatives from Envisionware and Biblioteca provided insights into how RFID could transform library operations by allowing batch processing of materials, thereby improving the speed and accuracy of checkouts and check-ins. This technology promises significant improvements over the current barcode system, which requires individual scanning of items. With RFID, patrons can utilize self-checkout stations that reduce wait times and enhance user experience.

The library has not conducted a comprehensive inventory in over 20 years, leading to concerns about missing or misplaced materials. RFID technology could address these issues by providing real-time data on inventory status and helping staff locate misfiled items. The board considered the costs involved, estimated at over $100,000, which would cover tags and tagging services for the library’s extensive collection. The tags, costing around 15 cents each, could be affixed to items relatively quickly if outsourced, while an in-house effort might take substantially longer.

This system is already in use in libraries across regions like Bucks County, Pennsylvania.

In addition to RFID, the meeting addressed the transition to a direct phone number for the library, aimed at simplifying communication between patrons and library staff. The board agreed on the importance of widely publicizing the new phone number across multiple platforms.

Further, the board touched upon the library’s keyless entry system, which faced a brief delay but was scheduled for imminent installation. The consortium’s decision to implement automatic renewals for borrowed items was also debated. The director emphasized that such decisions should reside with the library board to maintain policy autonomy.

The board reviewed ongoing personnel negotiations with the union, awaiting proposals expected by the end of the year. Financial matters were also scrutinized, including the approval of a bill list totaling $23,863.42 and the presentation of a draft budget. Notable in the budget was an increase in funding for the “New Jersey library maker space idea Farm” and adjustments to e-book resources through Hoopla.

Library policies were another area of focus. The board discussed updates to the personnel manual. The timeline set for reviewing the revised manual anticipates discussion by the next board meeting.

The “library of things” initiative was examined, with funds allocated for its exploration. However, there were calls for clarity on how items would be borrowed and maintained, emphasizing the need for a plans before the initiative progresses.

Furthermore, the director’s report included updates on architectural services for bathroom renovations and server closet creation, with proposals due soon. The need for comprehensive renovations was highlighted in light of ongoing plumbing issues.

The board also addressed operational concerns such as lighting upgrades and the replacement of broken vacuums. Plans for a battery backup to ensure operational continuity were discussed, with the cost estimated at $3,200.