The most pressing topic of the meeting was the debate over the current process for placing items on the commission’s agenda. Concerns were raised about the transparency and fairness of this process. One commissioner emphasized the need for all requests to come before the commission in some form, stating, “we are an elected body, not a one-sided body,” highlighting the importance of addressing citizens’ concerns transparently. The city manager currently has the discretion to place items on the agenda, but it was suggested that the commission should have more control over this process. It was noted that while citizens can make public comments for three minutes, there is a need for a clearer policy regarding how items are placed on the agenda.

Further discussion revealed that the agenda-setting process lacks communication and clarity. One commissioner pointed out that many issues raised by citizens in prior meetings had not been resolved. The commissioner remarked that “two individuals that came for us today had already exhausted the means of meeting with staff” and questioned why their requests had been denied. This raised concerns about the fairness of the current system, leading to calls for a change that would allow for better access to the commission.

Another commissioner echoed these sentiments, advocating for a review of the current policy. The member suggested that the commission should be more involved in determining what issues come before them, rather than relying solely on the city manager and department heads. The commission agreed that the matter of how items are placed on the agenda should itself be an agenda item for future meetings.

Another item discussed was the Riverfront Park phase two revitalization project, which includes the development of a splash pad. The city manager detailed the financial aspects of the project, noting that the city is pursuing a grant of $200,000, part of which will fund the splash pad. The total cost could range from $100,000 to $800,000, depending on the design complexity. Concerns were raised about approving the project based solely on conceptual designs without firm knowledge of the final outcome. Commissioner Masco expressed apprehension, referencing prior experiences with similar projects.

Additionally, a $30,000 administrative cost is associated with the grant application. There was a suggestion to explore cost savings through an in-house grant administrator. Emphasis was also placed on the maintenance costs of the splash pad post-construction, with a request for more detailed design options to illustrate the differences between lower and higher-end installations. The grant application had been submitted before the deadline, and stakeholders, including the chamber and private investors, are interested in partnering with the city on this project.

The meeting also addressed the St. John’s Avenue resurfacing project, led by the county. Concerns were raised about weather-related delays affecting sidewalks. A county representative confirmed that the necessary paving work is expected to be completed soon, despite previous difficulties.

Another focal point was the ongoing investigation into potential conflicts of interest involving former employees. An attorney involved in the investigation, Mr. Greg Rosman, discussed the complexity and scope of the inquiry, stating that while some aspects had concluded, others remain open. The discussion included procedural steps required for filing complaints regarding conflicts of interest, emphasizing the importance of a structured investigation process. The commission showed interest in ensuring that all appropriate actions were taken in accordance with established guidelines to maintain transparency and accountability.

Discussions also revolved around community safety and violence prevention, particularly in light of recent shootings within the city. A commissioner proposed a unified stand against violence. It was proposed that a press release be issued, along with a group photo of the commission and law enforcement, to symbolize their united front. The notion was that such a statement could serve as a deterrent to violence and a call for community involvement. The commissioner stated, “if you see something, say something,” emphasizing the need for a collective effort to combat the increasing violence.

The commission also discussed the fiscal year 2024-2025 budget and millage rates. The Finance Director, Marcia Cardi, presented the proposed millage rates and budget, outlining the necessity of these fiscal changes as mandated by Florida Statutes. The proposed operating millage for the city is 6.40000 Mills, representing a 4.45% increase over the rollback rate of 6.1271 Mills. This increase is necessary to accommodate the appropriations needed for the general citywide budget, which encompasses personnel costs, operating costs, capital expenses, and grant matches. The total final budget for the fiscal year 2024-2025 is set at $75,098,556.