0:00The meeting’s focal point was the evaluation of the Inspector General, an agenda item that drew discussion. The Inspector General provided a detailed update, welcoming new board members and audit committee members, and highlighted preparations for the upcoming peer evaluation and re-accreditation process. This evaluation cycle, which occurs every three years, involves reviewers from the Association of Inspectors General, with a particular focus on efficiency and cost minimization. Additionally, the Commission for Florida Law Enforcement is set to conduct a review focused on investigative aspects.

Board members were provided with survey sheets and a self-evaluation worksheet to assess the IG’s performance. The discussion was marked by a lack of objections or questions, with one board member expressing appreciation for the inclusion of measurable data in the evaluation process. The IG sought to clarify any concerns, but the members demonstrated confidence in the IG’s effectiveness by unanimously passing a motion to accept the evaluation. One member, not part of the evaluation process, expressed strong support for the IG’s performance.

16:14Another major topic was the comprehensive review of board policies, a district-wide initiative spearheaded by the superintendent’s chief of staff, Jamie Wyatt, and Evette McLean Pillner, the director of strategic management. This initiative involves reviewing all board policies, with particular attention to policies related to the Inspector General and internal audit processes. The audit committee holds an annual responsibility to review policies 1.09, 1.0929, and 1.92, which pertain to the duties of the Inspector General concerning audits.

During the discussion, it was noted that while the Inspector General’s office oversees five primary policies, the committee is only required to review three. The remaining two policies, which concern whistleblower protections and fraud, fall outside the committee’s formal review responsibilities. Members were encouraged to provide input or suggestions for any amendments, which would be considered in future meetings.

A member sought clarification regarding the specific policies under review and the correct versions of these documents. The discussion expanded to the historical context of policy revisions, particularly regarding the establishment of the Inspector General’s office, which evolved from an internal audit function. The committee was encouraged to consider best practices from other districts to inform their review process, given the Palm Beach County school district’s size.

The committee agreed on a timeline for the review process, settling on a schedule that allows for the review of policies 1.91 and 1.92 in the next meeting, followed by policy 2.62 in a subsequent session. The chair reassured members that the process would solicit input on proposed changes in a transparent manner, fostering inclusivity in policymaking.

0:00In addition to these discussions, the board received updates on the internal funds audit, with 40 schools undergoing audits and reports expected by April. The conversation touched on staffing challenges and the efficiency of new auditors, with open positions and limited office space impacting operations. Despite these challenges, the training provided to new auditors was deemed satisfactory.