Initially set at $1,500 for the parade and $800 for the festival, the council recognized the need for additional funds to accommodate expanded entertainment options, such as hiring a DJ. The DJ’s proposed fee of $995 prompted discussions about budget flexibility, leading to an approved increase to $3,000 to support the combined events.

A significant portion of the meeting was dedicated to the organization of an upcoming car show. The council discussed reallocating funds originally intended for cash prizes to enhance the event with promotional items like shirts. A recurring theme was the historical aversion to cash awards due to past complications. Instead, the focus was on improving the event’s quality, including the expansion of parking areas and diversifying food truck offerings. The council aimed to cater to attendees’ tastes with options like Cuban, Mexican, Italian, Greek, and barbecue cuisine.

The logistics of the car show were thoroughly examined, with a proposed structure for car categories and vendor fees. The council stressed the importance of supporting local businesses by proposing that any revenue generated from food truck fees be directed back to the city. Furthermore, the council discussed the inclusion of vendors selling car-related items, emphasizing the need for clear communication to avoid public confusion about event details.

Parking strategies were a critical point of discussion, with plans to use underutilized parking areas and ensure effective traffic flow during the event. The council also addressed the potential for a five-hour timetable, accommodating early arrivals typical of car enthusiasts. Giveaways of donated items were considered a favorable addition to enhance the attendee experience, provided they did not involve direct monetary transactions.

The council also deliberated on the parade route for the Centennial Festival, considering three proposed options. Concerns about safety and practicality, particularly the potential presence of children and pets, influenced the decision-making process. The council ultimately favored a route that minimized disruption to traffic and ensured the safety of participants and spectators alike. This included plans for police and fire department involvement to manage intersections and maintain public safety.

In addition to logistical planning, the council explored promotional strategies for the Centennial Events. A “flash sale” was proposed for an upcoming business expo, offering discounted booth spaces to attract vendors. This initiative aimed to bolster community participation and support local businesses. Marketing efforts included discussions on effective use of social media platforms like Facebook, which had proven successful in generating interest from vendors.

The meeting also touched on preparations for the mayor’s ball, with discussions about personalized invitations and themed desserts. The council considered the inclusion of cupcakes adorned with the city logo and the logistics of producing sufficient quantities for attendees. The event’s significance was highlighted through the expected attendance of distinguished guests, with efforts to ensure a seamless and enjoyable experience for all.

Furthermore, the council considered the potential addition of a historical book to the city’s offerings, compiled by Louis H. Charity. While exploring its availability for sale or donation at the mayor’s ball, the council emphasized the need for content vetting to avoid inappropriate material. Discussions also included the creation of a time capsule to commemorate the Centennial Events.