A primary focus of the meeting was the discussion on vendor fees for the holiday market. The council considered a structured fee system, which proposed different rates for various types of vendors: $25 for craft vendors, $50 for food vendors with tents, and $100 for food trucks. There was a consensus that these fees should be charged as a one-time fee for the two-day event. Additionally, it was clarified that a fire inspection fee of $125 would only be required once for the entirety of the three-day event. The discussion aimed to balance the operational logistics and financial feasibility for vendors while ensuring compliance with safety standards.

In tandem with vendor fee deliberations, the council explored marketing strategies and sponsorship opportunities. The potential inclusion of sponsor names in promotional materials was discussed, with the suggestion that if vendors sponsored the event, they could be acknowledged on event flyers and banners. This led to further discussions about revising the sponsorship packet to align with the centennial celebration, offering various tiers for sponsorship durations to accommodate both small and large businesses.

The council was also keen on maximizing community involvement and ensuring the success of the holiday events. The idea of a community tree was proposed, where individuals could contribute ornaments, creating an interactive experience for families. This approach was seen as a way to foster greater community spirit and participation. An attendee noted, “I think actually it’s a great idea and bring more people too,” reflecting a positive reception to the idea and the potential for increased community engagement.

Coordination between the city’s planned events and community-led activities was another key topic. Danny Phils, a resident, expressed the intent to host “Christmas in the Park” on December 6th, raising concerns about overlapping schedules with city events. Phils proposed a partnership to ensure both his event and the city’s activities could coexist without conflicts. This collaboration was aimed at enhancing community involvement, particularly from local churches and businesses, in providing toys and meals for children.

The council also discussed logistical aspects such as signage to promote the events. The use of portable electronic marquees was suggested to enhance visibility, with an emphasis on exploring sponsorship or donations from local businesses for these resources. Additionally, the council members considered the necessity of a permit for specific events and the strategic placement of tents, food trucks, and porta-potties to accommodate the expected crowds and ensure a smooth flow of activities.

As the council deliberated over the detailed schedule for the holiday events, they considered various activities to engage families and children, including a tree lighting ceremony, holiday movie screenings, and a holiday market. The logistics of food offerings were addressed, with an emphasis on providing a variety of options without competing with vendors. The council also deliberated on entertainment options, including live music performances and activities such as balloon artistry and face painting, to create a festive and inclusive atmosphere for all attendees.