One item on the agenda was the allocation of funds for the Mayor’s Ball and a potential Johnny Cash impersonator performance. The council navigated budget constraints with only $10,614 remaining unallocated, debating whether to proceed with planned expenditures or adjust them to fit the available budget. The Mayor’s Ball, requiring nearly $9,000, was a focal point, with discussions revolving around ticket sales as a means to offset costs. Concerns were raised about the possible embarrassment of low turnout, given the event’s prestige and expected high-profile attendees.

In terms of entertainment, a Johnny Cash impersonator was proposed as a cost-effective alternative to a live band, with an estimated budget of $2,000. The council also considered hiring a DJ or incorporating swing dancers to keep costs down while maintaining a lively atmosphere. Public comments supported the inclusion of a DJ or swing dancers.

Another topic was the golf scramble and its associated budget of $1,500 for prizes. The council discussed the distribution of prizes, including $500 for first place and $200 each for closest to the pin and longest putt competitions. There was a proposal to adjust the third-place prize to $150 to align more closely with other prize amounts. Sponsorships were identified as important to covering these prizes, with Ocean Honda mentioned as a potential sponsor for the hole-in-one car prize.

Attention then turned to the fishing tournament, where the council reviewed the proposed budget of $1,800 for cash prizes. Prizes were set at $1,000 for first place, $500 for second, and $300 for third. Ensuring sufficient participation to cover costs was a concern, with a minimum of 10 boats needed to proceed without financial loss. The council emphasized the need for clarity in the tournament flyer. The potential inclusion of a family-friendly label was suggested to broaden participation.

The council also deliberated on the car show’s prize budget, proposing a total of $850 to cover cash prizes and trophies. Categories for entries included antique, classic, modern, unique vehicles, and motorcycles, with additional discussion on special recognition for vehicles from 1925. The council aimed to encourage participation while ensuring prize legitimacy through sponsorship connections.

The council explored creating a landing page and updating QR codes for streamlined payment processes, acknowledging the current system’s cumbersome nature. They stressed the urgency of finalizing promotional materials to ensure timely distribution and successful event marketing.

Catering options for another event were discussed, with a focus on simplicity and accommodating dietary preferences. The council leaned towards barbecue chicken and pulled pork sandwiches, with chicken wings as a popular side. Vegetarian options were confirmed as available. The need to stay within budget while finalizing food choices was reiterated.

In old business, the council addressed the production of t-shirts for sale, requiring sponsor adjustments before finalizing the design. They also discussed banners for an upcoming car show and city pins, deciding to postpone some decisions for further consideration. The importance of timely and professional printing for Mayor’s Ball invitations was emphasized, with a consensus to proceed with a finalized design.