The centerpiece of the meeting was the planning for a Christmas market and tree lighting event, set to bring festive cheer to Port Richey. Council members and participants proposed a variety of activities, including face painting, Christmas crafts, and a movie screening. The idea of incorporating a toy drive was floated, with the potential to align it with the tree lighting scheduled for December 20. This event is poised to feature two large food trucks offering diverse menus, such as hot dogs and nachos, and a cozy atmosphere inspired by experiences like Disney bonfires. There was enthusiasm for a snow machine to add a wintery touch.

Discussions also delved into the logistics of vendor participation, an essential element for the Christmas market’s success. It was agreed that vendors would bring their own tents and tables, reducing the burden on the council. The timeline proposed for the event suggested a weekend-long market on December 6 and 7, with a tree lighting ceremony on December 5. This schedule aims to streamline the market activities and draw larger crowds by avoiding clashes with other local events.

Vendor participation was a key focus, as council members emphasized the importance of community involvement. They considered a deposit system for vendors, requiring them to submit sales data to reclaim their deposits. This approach aims to improve reporting and compliance with state requirements, a lesson learned from previous events. Some members expressed a desire to engage local vendors.

In preparation for these events, the council is also organizing a car show and trunk or treat gathering. These events are expected to draw significant interest, with plans to manage crowd flow and safety diligently. The police and fire departments will oversee safety measures and traffic control, accommodating the expanded footprint of the event area. Sales of leftover t-shirts and coins are planned, with the event being cash-only to simplify transactions.

Participants expressed a desire to hold another car show in the spring, with scheduling considerations to avoid conflicts with other local events. Planning for the car show is set to be scheduled 90 to 120 days in advance to ensure good attendance and organization.

Regarding the Christmas market, the council is keen to use Waterfront Park as a nostalgic venue, with ideas to link the market with a local boat parade. Suggestions for event names like “Jingle Bells on the Bay” and “Bethlehem on the Bayou” were made. Council members agreed on the need for prompt advertising once the date is confirmed.

The conversation touched on potential sponsorships and budgets for the holiday event, with a fund of $7,000 allocated for expenses like tents and tables. Creative sponsorship concepts were discussed, such as lighted PVC arches displaying business names, and allowing businesses to sponsor and decorate Christmas trees. These ideas aim to engage local enterprises without financial pressure while fostering a community spirit.