The board’s decision-making process was impeded by the modifications to the application, which had not been reviewed by staff prior to the meeting. This lack of review led to uncertainty among the board members, who were reluctant to move forward without understanding the full implications of the proposed changes. The debate centered on whether the modifications were substantial enough to warrant a delay in the proceedings. The representative for the applicant maintained that the changes, which pertained to window locations and building design, were minor and did not affect the core of the application. However, this assertion did not alleviate the board’s concerns regarding the density of the project and its potential impact on the community.

The discussion raised broader questions about the definition of substantial changes and the importance of balanced and professional review. The board members were cognizant of the need for due diligence in their decision-making process, especially considering the complexities and potential ramifications of development projects within the community. This led to a conversation about the legal foundation of the application, the completeness of the submission, and the necessity for a review to ensure that all concerns are adequately addressed before rendering a decision.

The board also discussed the expectations for the revised plans and the confusion that arose from the staff reports regarding the variances. The applicant’s attorney noted a willingness to work with the staff and adhere to the professionals’ memos, but the lack of clarity on the specifics of the required revisions was a point of contention. The board emphasized the significance of reviewing the complete and fully vetted application and recognized the importance of having staff thoroughly examine any proposed changes.

Given the unresolved matters and the need for a detailed review by the staff, the board considered scheduling a special meeting. This meeting would allow for the submission of revised architectural plans and provide the board with an opportunity to review any new information or modifications. The board settled on a future date for this special meeting, committing to addressing the application with the due diligence it necessitated.

Furthermore, the board confirmed that changes to the application and any memos generated by staff would be made publicly available on the website. This transparency was deemed important to ensure that the public was informed and could participate in the process.