The library card design contest is set to engage the local youth from kindergarten to seventh grade. Participants will be grouped by age for the judging process. The contest theme, “Reading is Revolutionary,” invites young artists to explore how reading and libraries influence them. Entrants are required to submit a release form granting the library rights to use their artwork, and AI-generated art is prohibited. The contest is expected to conclude in July, with the winning designs available for Library Card Signup Month in September. The board discussed the importance of avoiding bias in judging. This initiative mirrors previous successful community engagement efforts, like those by the Reading Municipal Light Department.

In alignment with the library’s mission to bridge the digital divide, significant technological updates were reviewed. A recent highlight was the launch of a new website using the Communico platform, which integrates mobile applications and meeting room bookings. Public feedback has been positive. However, another update is anticipated within the next year to enhance accessibility in compliance with the ADA Title II digital accessibility rule. This update will ensure all digital content conforms to WCAG 2.1 Level AA standards by April 26, 2027. The board underscored the importance of these advancements in improving access to library resources for all patrons.

A major discussion point was the self-service report concerning the new e-card service, Kipoo. This service simplifies the library card application process by verifying identities through a US Postal Service-associated database. It aims to reduce barriers for users who may be uncomfortable speaking with staff or who do not speak English. Tracking usage of these self-service features focuses on improving access for a broader audience.

The board also considered updating the library’s automated materials handler, which has been operational for ten years and is showing increased maintenance needs. Discussions are underway with the service provider to determine whether replacement or repair is the best course of action. This system, a valuable asset, saves time and reduces repetitive stress injuries for staff, though its initial investment was substantial.

A proposal was made to add a second scanner to the ground floor print release station to alleviate backlogs. Additionally, public computers are being upgraded to Windows 11 to align with software support timelines. The library’s self-checkout stations, operating at around 70% efficiency, are undergoing enhancements to meet ADA requirements. Locker usage for book pickups has increased as more patrons become aware of this service. The e-card registration service, available in multiple languages, further supports the library’s diverse community.

The meeting also touched on the creation of a building plaque and land acknowledgment. A 10-pound bronze plaque, certifying the library’s place on the National Register of Historic Places, is proposed to be displayed prominently. The board considered a separate plaque featuring a land acknowledgment statement honoring the ancestral lands of the Pucket Band of the Massachusetts Tribe. Two versions of the statement were discussed, with a preference for a shorter version that encourages learning about indigenous peoples as a separate action item. The board hopes to present a design for the plaque at the March meeting.

Financial updates revealed a focus on finalizing the FY27 budget, with entries due for FINCOM in March and a town meeting in April. The library received $46 in cash donations for general use. There was an increase in technology-related inquiries, possibly due to the library’s expanded programming and assistance offerings. Successful community events were highlighted, including a well-attended MLK Day celebration and plans for a trivia night for Black History Month.

Staffing updates confirmed the hiring of Cheyenne Smith, who brings experience from Disney and will assist with minute-taking in future meetings. Megan, a current staff member, is taking on more responsibilities, resulting in increased overtime. Plans for professional development include staff attending the Public Library Association conference in Minneapolis and a staff day in May.