A prominent discussion revolved around the security enhancements proposed for the Kilm School’s vestibule area. Concerns were raised about the ballistic protection level at the transaction window, with initial recommendations suggesting ballistic glass as a protective measure. The police chief advocated for further protection, emphasizing the need for ballistic walls surrounding the window to enhance safety. The board agreed to gather pricing details for the proposed security measures, acknowledging the complexity and sensitivity of implementing such protections in public buildings.

Another topic was the proposed playground adjacent to Haverhill Street. Concerns about its location and potential vehicle accidents, particularly involving large trucks, were hotly debated. One participant questioned the rationale behind placing a playground near a busy street, emphasizing the inadequacy of a 15,000-pound vehicular barrier in stopping heavier vehicles like 18-wheelers. In response, architect Lee Sherwood detailed the deliberations that led to the current design, noting consultations with traffic engineers and safety experts. He outlined the various safety buffers, such as bike lanes and raised curbs, which were incorporated into the design. Despite these reassurances, some remained unconvinced, arguing that parents might not find comfort in the technical explanations of safety measures. This ongoing debate underscored the challenges of ensuring safety in urban school settings while considering logistical and aesthetic factors.

The meeting also delved into financial considerations, particularly the budget for a new facilities clerk position intended to support the facilities department during the construction projects. The board approved a forecasted cost of $400,000 for this role, recognizing the need to alleviate the pressure on existing staff. This decision was informed by past experiences with the library project, where the facilities department required extensive resource allocation. The facilities clerk will start on a part-time basis in January, focusing on managing construction documents and project coordination.

Parking arrangements for school staff at Christ the King Parish were another logistical matter discussed. The parish is undergoing a discernment process regarding its capital assets, which could impact the availability of approximately 70 parking spaces needed for school staff. The board discussed the cost plan for parking, set at $10 per spot per month, and acknowledged potential adjustments based on ongoing negotiations with the parish.

The board then addressed the need for off-site improvements, which are essential for enhancing safety around the school. Two add alternates for Charles Street and Haverhill Street improvements were considered, with an emphasis on the necessity of these enhancements for the overall safety of the school environment. The board acknowledged that these improvements, while not covered by the MSBA grant, are integral to the project’s success. The projected cost for these improvements was estimated at under $3 million, and the board emphasized the importance of coordinating roadway work to avoid complications from using multiple contractors.

Lastly, the meeting concluded with procedural matters, including the approval of an early release package for the electrical systems’ switch gear due to long lead times. The board approved this measure unanimously, recognizing the importance of timely procurement in maintaining the project schedule. As the meeting wrapped up, members planned for future agenda items, with the next meeting set for January 20th, following a holiday break.