The primary focus of the meeting was the builder’s risk policy, which is important for managing risks associated with the construction project. By opting for the town to carry the policy, officials aim to control costs, manage claims, and establish timelines while reducing uncertainties. A key benefit highlighted was the ability to dictate when coverage concludes, thereby avoiding any gaps that might arise if issues such as fires occur before the certificate of occupancy is obtained. This approach ensures comprehensive coverage until all safety and completion criteria are satisfied before transferring risk to the contractor.

Discussion emphasized the advantages of managing deductibles and limits directly. Board members agreed that having control over these elements would cover potential costs related to delays, such as moving in late. This decision aligns with practices observed in other towns like Hopkinton, Woburn, and Boxford, which have also chosen to maintain ownership of builder’s risk policies for similar projects. The board’s approval of this motion reflects a strategic step in safeguarding the town’s interests and ensuring the project’s smooth progression.

Following the builder’s risk policy discussion, the board addressed a bid protest regarding contractor and subcontractor qualifications. A protest was filed claiming that contractors were unfairly disqualified due to administrative paperwork issues, specifically failing to acknowledge addendums during the pre-qualification process. Legal counsel reviewed the matter and found the disqualification unjustified since it did not affect the contractors’ overall scores. The board agreed with the recommendation to reinstate the contractors, and a motion to accept the revised list of pre-qualified contractors was unanimously approved.

Attention then shifted to the project’s perimeter fencing plans. Concerns were raised about the choice of wood for the fencing material, with some members questioning its durability and appropriateness. The wood fence, characterized by its construction with inset concrete footings and stainless steel sleeves, was highlighted for its high quality and durability. Despite this, discussions considered alternative materials like vinyl or chain link, which could offer durability and visibility. The board noted that while the decision on fencing materials could be deferred, the initial plans would proceed, allowing flexibility for adjustments as needed.

Financial aspects of the project were also examined, with updates provided on the construction budget and cash flow. The total project budget was outlined at $130,011,783, with administrative costs reported and adjustments discussed. The board emphasized the importance of managing these financial transactions while ensuring compliance with the Massachusetts School Building Authority (MSBA) regulations. Regular budget revision requests (BRRs) were highlighted as a mechanism for handling financial changes, with the town responsible for managing costs until reimbursement from the MSBA is processed.

The board also discussed several financial commitments and project updates, including an amendment to correct a math error in the contract with LBA. This amendment resulted in a credit back to the town. Further, they approved various invoices related to the project, with the total reaching $8,565,538.49. The cash flow was reported to be tracking closely to projections, slightly under budget by approximately $1.2 to $1.3 million, but remaining stable overall.