In the meeting, the council emphasized the importance of filling the vacant chair position. A member with previous experience and understanding of council processes was nominated and unanimously elected as chair. The newly elected chair acknowledged their limited availability and committed to maintaining transparency regarding attendance. Another member was elected as vice chair. With leadership in place, the council moved to elect a secretary, with a member volunteering and receiving unanimous approval.

Following the elections, the council turned its attention to the grant application process for fiscal year 2026. Priorities were established, focusing on proposals that benefit underserved populations, youth involvement, local history, environmental education, and artistic innovation. Members were encouraged to familiarize themselves with the guidelines and deadlines associated with the grant cycles. The importance of thorough preparation and familiarity with the grant portal was emphasized, as it would streamline the decision-making process.

Ensuring proper tracking and reporting of funds was another focal point of the meeting. The council discussed the necessity of follow-up reports from grant recipients to document event outcomes and attendance. This measure aims to guarantee that allocated funds are effectively utilized. The council also recognized the need for members to participate in community events, such as the Pride event and Porchfest, to enhance public engagement and awareness of their role in supporting local culture.

To improve the marketing of grant opportunities, the council considered hiring an intern to manage social media outreach. This step aims to increase visibility for the council’s initiatives. Engaging local high school or college students for this role was positively received, acknowledging the mutual benefits for both students and the council. However, the council also addressed the importance of adhering to guidelines when establishing a public social media presence.

The council also reviewed the grant application guidelines in detail. Applicants must reside in Revere or be sponsored by a local organization, and their projects should benefit Revere residents. The guidelines require documentation of fund usage, a project timeline, and a detailed budget. The council clarified that they provide reimbursement grants, meaning funds are not immediately available and projects must be completed within one funding cycle unless extended.

Concerns were raised about retroactive funding and the ability of organizations to apply to multiple cultural committees across Massachusetts. The council clarified these issues. The guidelines were unanimously accepted after a motion was made and seconded.