Central to the meeting was the detailed presentation of the Fiscal Year 2026 budget by Superintendent Dr. Kristine J. Wehrkamp Herman and Business Manager Heidi Hagen. The budget discussion opened with projections of student enrollment—a key factor in determining funding levels. The district anticipates serving 916 students in the 2025-2026 school year, a slightly conservative estimate compared to the current enrollment of 925. This projection includes a stable kindergarten enrollment expected to remain at 65 students, with a potential increase to 70, as seen in prior years.

This careful approach to enrollment projections ensures the district remains financially prepared, with the flexibility to adjust the budget should actual numbers vary significantly. Dr. Wehrkamp Herman highlighted the potential revenue benefits from a current special legislative session, where compensatory funding could increase revenues by approximately $367,000, mitigating concerns over a reduction in library aid from $40,000 to about $19,000.

On the expenses front, the budget accounts for a 3% increase across all categories, including salaries, benefits, and supplies. The budget anticipates a surplus, with revenues expected to exceed expenses by around $240,000, potentially increasing to $350,000, depending on the outcomes from legislative discussions. This surplus is set to enhance the unassigned fund balance, projected to reach about 17% of the budget, with aspirations to climb closer to 20%. The board approved the budget after a brief discussion, with a motion passed by a majority vote.

The meeting also focused on insurance broker proposals, an agenda item that generated extensive discussion. The board reviewed submissions from USI Insurance Services, Christensen Group, Northrisk Partners, and Weisenegger Engel. The proposals were evaluated based on coverage types and costs, with particular attention to active shooter insurance, an increasing concern for school districts.

USI presented a plan without active shooter coverage at a premium of approximately $200,368. In contrast, Christensen Group offered a proposal that included this coverage for a total of $173,125. Northrisk Partners and Weisenegger Engel also provided competitive bids, with Weisenegger Engel’s proposal standing out at $170,573, including comprehensive coverage options such as active shooter, property work comp, and cybersecurity.

The board considered Weisenegger Engel’s proposal the most advantageous, citing potential savings of $30,000 and enhanced coverage.

In addition to financial matters, the board addressed several operational and strategic topics. Notably, the approval of a new co-op for the girls’ swimming team with Little Falls and Pillager, following the dissolution of the partnership with Staples-Motley due to a lack of interest. This motion passed without opposition.

The board also approved a fundraising initiative by the football team, involving salt sales to offset equipment costs.

Further, an update on the strategic plan for 2025-2026 was presented, detailing significant revisions based on community feedback. The plan emphasizes improved transitions for fifth and sixth graders and explores additional IT and business classes. The strategic plan will feature an interactive online format, allowing stakeholders to engage with the district’s priorities.

Additionally, policy readings were conducted for various topics including student discipline and crisis management. These readings were approved unanimously.

The meeting concluded with the acceptance of donations from Jay’s Tree Care, Medtronic, and the Royalton Lions Club. These contributions, including mulch and monetary gifts, were formally accepted by the board, reflecting community support for district initiatives.