The meeting began with a detailed examination of the city’s roofs, where issues were identified, including deterioration, drainage problems, and the presence of leaks. The consultant highlighted specific concerns such as ponding water on roofs in drivethru areas and moisture trapped in the roofing system, which could lead to severe structural damage. The consultant provided a range of repair options, from restoration to complete replacements, with estimated costs spanning from $180,000 to $600,000, depending on the method chosen.

The council deliberated on the merits of various roofing materials, including single-ply and modified bitumen roofs. The single-ply option, though popular in Florida, was criticized for its vulnerability to storm damage and heavy foot traffic. In contrast, the modified bitumen roof, with its 30 to 32-year warranty, presented a more durable alternative, albeit at a higher cost. A restoration approach was favored for its cost-effectiveness and ten-year warranty, but its viability hinged on the outcome of a clean scan of the roofs to assess their condition.

Attention shifted to the financial implications of roofing projects, with the consultant cautioning that costs could increase by 5 to 10% annually. He cited an example from Fort Myers, where roofing expenses doubled over four years, largely due to rising labor costs. The council was urged to account for these increases in their future capital plans, with a recommended minimum of 7% to be factored in. Additionally, the consultant advised against “chasing leaks,” a practice that could lead to accumulating costs, and instead suggested undertaking larger repair jobs to secure better rates.

The discussion also covered contractor selection, emphasizing the importance of competitive bidding and transparency. The council explored certification processes through cooperative agreements like Omnia, which could lead to savings by accessing pre-negotiated rates. Concerns about accountability and warranty coverage were addressed, with emphasis placed on working directly with manufacturers to ensure proper installation and service.

Beyond roofing, the council addressed the condition of city buildings, discussing a comprehensive repair strategy for discoloration and wall staining. This plan involved redoing all joints, re-caulking windows, and applying a cool wall coating to prevent moisture ingress, at an estimated cost of $230,000 to $300,000. Alternative options, such as standard paint, were considered for cost reduction, though labor expenses would remain unchanged.

The meeting concluded with a report on the foreclosure on liens process, as representatives gathered information from other municipalities. The process, charged by the hour or by the project lien, continued with motions and discussions, ultimately confirming the progression of the agenda items.