A primary subject of discussion was the necessity of conducting a comprehensive engineering study for the lake system. Recognizing the limitations of the committee’s expertise, there was a consensus on the importance of seeking professional guidance to avoid errors in project initiation. Potential funding sources for such a study were explored, with particular attention given to the hydrology and hydraulics (H&H) study. This study is deemed critical for understanding water flow and drainage issues impacting the lake and surrounding properties.

The committee identified potential grant opportunities, including the 604b and MVP (Municipal Vulnerability Preparedness) programs, which focus on climate and flood resiliency. The importance of reaching out to engineering firms for estimates on study costs was emphasized, along with the need to establish a timeline for recommendations to the select board. A structured schedule that outlines concrete goals was proposed to ensure timely preparation of recommendations.

In a related discussion, the committee addressed ongoing road maintenance challenges, particularly concerning the materials used for pothole repairs. Concerns were raised about the inconsistent quality of materials, with some residents using subpar options that could exacerbate road degradation. It was noted that the Lake Association provides a specialized filling material, yet inconsistencies remain a problem. The increased traffic from delivery and construction vehicles was identified as a contributing factor to road wear.

The need for a more systematic approach to road maintenance was highlighted, with suggestions for regular grading schedules and the potential use of Lake Association funds to support these efforts. The committee discussed developing a list of recommendations for road maintenance practices to be organized and refined in future meetings. Engaging with the highway department to learn about best practices for maintaining dirt roads was also proposed.

Further deliberations centered on the potential collaboration with the Environmental Lakes and Waterways Advisory Committee (ELWAC). A joint meeting was proposed to enhance communication and align efforts, particularly in relation to the H&H study. Such collaboration is seen as essential for addressing shared concerns about water management and infrastructure improvements.

The meeting also touched on the importance of public education initiatives, particularly in relation to dog waste management and the responsible use of materials on roads. Concerns were expressed about the current practices of the new DPW crew, especially regarding their use of salt and sand on roads near the lake. It was suggested that there might be a need for training to minimize salt usage in this designated low salt area.

Additionally, the committee explored the idea of inviting a representative from Chester to discuss their experience with the MVP grant process. This was viewed as an opportunity to gain valuable insights into securing funding for projects that address similar issues in Shutesbury, such as road erosion and water management challenges.

Emphasizing the need for a strategic approach, the committee recognized the importance of comprehensive planning and collaboration with various stakeholders to achieve effective outcomes.

The potential for a technical assistance program from Furog was also discussed, with the aim of leveraging additional support for the committee’s initiatives. Identifying engineering firms and understanding the feasibility and costs of projects before proceeding with grant applications was seen as a critical next step.