The solar design firm’s initial proposal was considered costly, prompting discussions to redefine the scope and reduce expenses. A revised proposal showed a 30% reduction in costs, splitting the pricing into two phases: documentation needed for the MVP Grant application and post-approval commissioning services. The documentation costs were approximately $14,000, a necessary step to progress with the grant application. Concerns were raised regarding the town’s financial exposure without a guaranteed grant, but the board affirmed that the MVP representatives supported the change to battery storage systems.

Further inquiries were made about the total costs for the battery storage itself, which were not part of the current discussion. An estimate of around $65,000 was mentioned, comparable to the truck’s original estimated cost of $85,000. The urgency of completing the grant process within the current fiscal year was emphasized, leading to a proposal vote. The board approved the $14,000 documentation cost, contingent on grant receipt.

After resolving grant documentation issues, the board shifted to evaluate the ongoing library construction. Updates on construction progress highlighted weather-related delays. Framing of the center wall was partially complete, but the project was behind schedule by four to six weeks. The contractor had not provided an updated schedule, raising concerns about the slow pace. The board discussed the need for a recovery schedule to mitigate potential issues, particularly financial ramifications of delays.

The construction updates included the status of the building’s sheathing. It was clarified that the sheathing order differed between sides of the roof; the east side had wall sheathing, while the west awaited glue-laminated beams. Expectations were that progress would accelerate once the glue-lams were installed.

Discussion then moved to fundraising efforts by the Friends of the Library. In 2024, they raised $130,000, including contributions from a giving day and an anonymous donation. The engraved paver initiative was also successful, raising about $27,000 with a profit margin of roughly $19,000. The board acknowledged the positive impact of these fundraising efforts.