One notable issue on the agenda was the approval of the library’s budget for the upcoming fiscal year, which was unanimously adopted by the board after discussions. A key component of the budget strategy is the necessity for a minimum increase of two and a half percent over three years to meet state certification requirements. The budget did not account for salary raises, as these are determined by the personnel and finance committees. The board also discussed the importance of maintaining a reserve fund to cover unexpected expenses, such as increased costs for water testing and ice melting pellets, which are included in the budgetary considerations.

The board’s financial planning also involved strategies to manage state aid and the expenditure of the Spear Expendable Trust. With a balance of $33,000, the trust’s interest will be utilized at a rate of $3,000 to $5,000 annually to extend its utility over several years, providing a financial buffer in tight budget times. The board emphasized the importance of flexibility in spending, particularly with unexpected operational costs like restroom supplies and fire alarm monitoring that have shifted from the town’s budget to the library’s.

Progress on the new library construction was another focal point, with the board reporting advancements in the building process. Life safety systems have been confirmed operational, and shelving installation is nearly complete. Furniture deliveries are ongoing, and the board is awaiting the installation of a solar meter and lighting controls. Despite these advancements, full completion has not yet been reached, delaying the town’s official ownership. The board is preparing for a grand opening tentatively scheduled for January 10th, though it acknowledged the potential need for flexibility due to construction timelines.

The board also focused on updating library policies, specifically concerning internet access and data privacy. A new internet policy was proposed, emphasizing equitable access to digital services and safeguarding patron data privacy. The policy includes stipulations regarding unauthorized access and penalties for misuse, with members agreeing on the need for legal review due to its implications. A unanimous vote adopted the policy as amended.

Additionally, the board reviewed the library’s action plan, addressing the need for both online and in-person fitness classes, and ensuring equitable programming for all patrons. The plan was approved for the 2026 calendar year.

The meeting concluded with the board planning to communicate effectively with the community about the transition to the new library facility, including the continuation of the current library’s drop box during the move. The board is also working on an FAQ to address community inquiries.