16:09A focal point of the meeting was the upcoming bike event, which was described as “all set up ready to go.” While there had been no advertisement yet, a commitment was made to begin promotion imminently. The committee planned for the bike repairs to be offered free of charge, but this raised concerns about managing expectations. A $400 budget was confirmed for the event, covering materials and compensation for volunteers. One member raised a moral question regarding payment to a specific volunteer, proposing that if any participant wished to forgo their payment, they could donate it to the local library, aligning with past volunteer practices.

09:38The discussion on budget allocations extended beyond the bike event. A proposal was made to increase financial support for the open studios event scheduled for June 29. The suggestion aimed to enhance marketing and map production efforts. However, the committee decided to delay any formal vote on this proposal until a quorum was present.

07:42Attention then shifted to other upcoming events, such as the kite-flying day on April 27 and the Brightwater Bog Walk scheduled for the following Saturday. The committee expressed concern about potential parking issues due to a conflicting event hosted by Castrol. To mitigate this, they proposed encouraging carpooling by having participants meet behind the town hall. The orchard visit, set for May 4, also featured in the discussions, with 14 participants confirmed. Despite some cancellations, new sign-ups balanced the numbers.

14:58Updates were provided on previously planned events, with the committee confirming that they would not meet in May, having completed their fiscal year plans. Brainstorming new ideas would resume during their June meeting. The committee also needed to finalize arrangements for a “Rock Walk,” scheduled within the current fiscal year. A contact number for an expert was requested to assist with the event.

23:32The conversation also touched on the remaining budget. A member inquired about the procedure for leftover funds, learning that unspent money would revert to the general fund. A proposal was made to allocate any surplus funds to support the local library’s programming needs, which received unanimous approval from the committee.