13:46A significant portion of the meeting was dedicated to tackling the financial discrepancies identified within the fiscal year 2024 budget. A notable issue emerged around the central office cost adjustment, where Southampton had appropriated a budget of $492,000, but invoices paid totaled only $76,241, leaving a substantial balance. The committee was keen to determine the status and availability of these remaining funds, as complexities involving municipal and school expenses clouded the situation. A proposal was put forth to engage an accounting firm to assist with resolving these financial issues, with a contract involving payments of $50,000 through the end of the fiscal year. This proposal had already received approval from other school committees, and the Southampton committee sought similar approval to ensure compliance with state reporting requirements.

29:06The committee also explored the use of Rural Aid funds, specifically a motion to allocate up to $17,190 to support the accounting services for fiscal year 2025. This motion was approved unanimously.

Turning to logistical concerns, the committee approved an extension of the bus contract with Durham School Services. Originally structured for three years with two optional one-year extensions, the new terms negotiated a reduced increase of 3.5% for the first year and 3% for the second year, resulting in a savings of nearly $40,000 over two years. The decision to extend the contract, rather than seek new bids, was driven by concerns about the impact of the current transportation situation and the limited number of bids received previously, which could have potentially led to higher costs.

0:00The meeting also addressed the school choice program, with discussions focusing on the high kindergarten enrollment and the potential implications for class sizes. The committee planned to review census numbers to determine the availability of kindergarten seats for school choice.

29:06In other discussions, the committee highlighted security upgrades within the district, with the final training session scheduled for the February vacation period. This session would cover operational aspects such as password management and access control, with all teachers reportedly in agreement with the new protocols.

Finally, the committee discussed the review process for the school budget, emphasizing coordination with the finance committee and the select board. The role of a key individual in leading this process was underlined, along with the timeline for budget reviews and public hearings. The meeting concluded with a motion to adjourn, with no further items for discussion.