The meeting began with a critical agenda item: the allocation of the remaining ARPA funds to address urgent IT needs and public safety measures. The Town Administrator presented a detailed overview of the town’s outdated IT equipment, some of which were nearly a decade old. The board was informed of the compatibility issues these devices posed, alongside the importance of upgrading to maintain efficiency and security. A proposed capital IT plan aimed to systematically replace aging hardware, with a request for $9,250 from the ARPA funds to kickstart this initiative. The board unanimously supported the plan, emphasizing the necessity of a routine budget line for technology to prevent future backlogs of outdated equipment.

In parallel, the board addressed the need for Automated External Defibrillators (AEDs) across town facilities and parks. With only one AED currently in Town Hall, the urgency for additional units was underscored by recent cardiac incidents in athletic settings. The Parks Commission had expressed interest in placing AEDs in public spaces. The funding for these essential safety devices, alongside the IT upgrades, was to be drawn from the remaining ARPA funds, which were deemed sufficient to cover the costs.

The discourse then shifted to the broader issue of municipal technology, where a discussion ensued about the town’s cell phones and the need for a regular upgrade cycle. Some department heads preferred using personal phones over official devices, prompting the board to consider formulating a clear policy on this matter. The aim was to standardize technology use across town departments, with the IT service provider Novis playing a role in managing installations and support.

Additionally, the board deliberated on a previously allocated capital fund for ADA compliance, specifically for bathroom door openers. Adjustments were made to reduce the ARPA request for these openers. The motion to reflect this adjustment was passed unanimously, alongside unanimous support for the AED purchase designated for the senior center.

The board also tackled the ongoing initiative for fiber-based broadband, with the proposal to establish an ad hoc Broadband committee. This committee would focus on determining the best approach for broadband service in Southampton, potentially consulting with experts to guide decision-making. The board discussed whether the committee should be temporary or permanent, ultimately leaning towards an interim format to gather necessary insights. The intention was to form a diverse group of five to seven members, combining technology experience with public communication skills.

Fiscal updates highlighted by Scott included a report on the town’s fiscal year 2026 budget and the initiation of cybersecurity assessments. These assessments, in collaboration with the Executive Office of Technology, aimed to position the town for future grants. Notably, an $80,000 grant application for tech support was set to be submitted once the Community Compact applications opened in early January.

The meeting also covered discussions regarding the public safety building committee’s forthcoming engagement with various stakeholders, including the Housing Authority and the Council on Aging. A report was provided on the tax rate for fiscal year 2025, which was slightly lower than the previous year, although increased property valuations might offset this decrease.

Further developments included updates on the Westfield project public hearing regarding a proposed battery storage system and the grant applications for firefighter equipment. The town had applied for funding for a tanker truck and self-contained breathing apparatus harnesses, with congressional support letters boosting these applications.

In the meeting’s concluding segments, the board discussed the classification plan for town employees and the upcoming 250th anniversary celebration. The anniversary event will kick off with a hike to Mount Paloy, followed by a community gathering at the Congregational Church. The board approved several common victual licenses for 2025 and addressed corrections to previous meeting minutes.