One notable matter discussed was the ongoing sewer project, a significant infrastructure endeavor that has been a focal point for the town. Further technical assistance is necessary to determine logistical elements like pump house locations and treatment stations. The Administrator highlighted the necessity for comprehensive public outreach to gauge community interest, especially given the potential financial burden on residents. Legal challenges were also discussed, specifically concerning intermunicipal agreements with East Hampton.

The board acknowledged the potential annual operational and maintenance costs of over $30,000 and discussed various funding avenues, including federal and state assistance. The next steps involve narrowing down costs, addressing legal matters, and securing design phase funding, with information to be posted on the town’s website under a new section for special projects.

In a bid to modernize town operations, the board deliberated on the adoption of an integrated software system designed to enhance communication, customer service, and document storage across multiple town departments. The proposed system aims to streamline permitting processes by centralizing information, allowing both the public and town personnel to access necessary documents electronically. This approach contrasts with the current paper-based system, which is seen as inefficient and cumbersome.

The software would require an initial investment of approximately $31,000, with annual fees projected at around $113,000. Funding options discussed included adjusting permit fees or incorporating costs into the annual budget. Some board members expressed caution about the financial implications, while others were enthusiastic about the potential for improved efficiency and public engagement in town services.

Allocation of ARPA funds was another significant topic, with the board focusing on projects such as enhancing ADA compliance within Town Hall and funding the town’s 250th anniversary celebrations. The proposal for installing self-operating doors to improve accessibility was discussed, with an estimated cost of $3,000 per unit. The urgency of completing this installation by the year’s end was emphasized.

In preparation for the town’s 250th anniversary, a kickoff event is planned for New Year’s Day, with monthly events to follow. A request for $55,000 in ARPA funds was made to support these celebrations, highlighting the need for a legal framework to manage these resources effectively.

The board also addressed the allocation of ARPA funds for educational purposes. It was noted that some teachers had already been paid from these funds for the current school semester, prompting discussions on the appropriateness of these expenditures. A decision was made to amend the process, allowing the use of funds through December 2024 to simplify financial administration.

Other topics included updates from committees such as the Open Space Committee, which is exploring property conservation opportunities, and the Greenway Committee, which decided against further research into accommodating equestrian use on a recreation path after stakeholder feedback. The board approved a motion for a five-year extension for material processing at a recycling facility, emphasizing the importance of environmental responsibility.

In personnel matters, a classification plan was finalized to assess compensation in relation to comparable communities. This initiative aims to create a pay chart that aligns salaries with market rates. A motion was made to approve the classification charts and wage scales, with the board expressing appreciation for the detailed work undertaken by the new Town Administrator.

The meeting concluded with reminders of upcoming meetings and ongoing efforts in capital asset planning, particularly concerning public safety and highway needs. The next steps for various town projects, including the stormwater enterprise fund and the Manhand Metal Bridge grant, were also outlined.