0:00The meeting began with a detailed presentation of the project application for the pickleball courts by Randy White, representing the Parks and Recreation department. White outlined the plan for the courts to be situated at the far end of Wally Park, near existing restrooms. The project’s location is considered ideal due to its seclusion from noise and low elevation, which may mitigate wind issues. The proposal includes features such as LED lighting for evening play and a pavilion for shade.

Despite the enthusiasm for the project, concerns were raised about the timeline and budget. Originally slated for completion by summer 2025, White admitted that this was “probably not likely,” suggesting fall 2025 as a more realistic target, though even that might be optimistic. The revised budget of $670,000 accounts for the additional features, but committee members expressed concerns about potential cost overruns. A suggestion was made to withdraw the original $240,000 application and present the updated proposal at the upcoming town meeting.

Parking was another critical aspect of the discussion. White estimated that the 30 existing spots at Wally Park would suffice for the expected number of players. The need for accessible restroom facilities was also highlighted, with White favoring the existing flush toilets over portable options. The committee engaged in a thorough conversation about the surface type for the courts, with White indicating that materials recognized by USA Pickleball would be used to ensure a quality playing experience.

15:28The committee’s discussion touched on the broader appeal of pickleball, with a speaker noting its accessibility and rapid learning curve. The sport’s popularity spans ages, countering the stereotype of it being primarily for older individuals. The speaker mentioned that the Westfield group had grown to over 800 participants, illustrating community interest. An online platform, Team Reach, was noted as a valuable tool for coordinating court availability and scheduling.

Attention then shifted to funding logistics. It was suggested that the General Unreserved Funds, holding over $1.2 million, could support the project. A motion was made to bring the proposal to the town meeting for discussion and potential approval. The conversation highlighted the community’s eagerness to enhance recreational options.

Following the pickleball discussion, the meeting addressed a library revitalization project. A library representative explained the need for additional funding to complete groundwork not included in the original application. Staff turnover and limited maintenance capacity were cited as challenges. The Board of Trustees proposed fundraising to cover these costs, with the committee expressing support for this approach as a way to expedite the project without reapplying for funds.

The committee also reviewed a facilities grant agreement for the town hall facade renovation. Discussion focused on the wording of the grant documentation, with a motion to accept the agreement passing unanimously. Additionally, the committee examined a draft submission for the annual town report, deciding to delay a group photo until all members were present.

34:14Administrative updates included the introduction of a new CPA taxpayer guide, designed to educate residents on how Community Preservation Act funds are collected and used. The guide aims to clarify tax usage and inform residents about exemption eligibility. A proposal was made to distribute the guide with the town census in the summer, rather than with tax bills. Suggestions for enhancing the guide included adding a brief history of state matching funds, which led to a lighthearted discussion about ensuring accurate figures.

Financial matters were also addressed, with the committee noting the completion of the police department’s slate roof repair project, resulting in a return of $4,465.25 to the unreserved fund. Similarly, the Southwick Housing Production Plan project’s completion returned $6,955 to the housing reserve fund. Both returns were accepted unanimously.

Old business included a mention of the More House repair project, with an email report acknowledged but not reviewed in detail. The meeting concluded with a celebratory note, marking the closure of 74 College Highway, a milestone for the community. Upcoming budget hearings were scheduled for the first Saturday of March, though there was some confusion about the exact date. The meeting ended with a motion to adjourn, passed by all present.