32:22The board reviewed a detailed presentation of the library’s budget, scrutinizing the allocation of funds across various categories, including furniture, computers, and program materials. Members expressed appreciation for the transparency of the budget report, with one member noting the clarity and detail provided. They discussed the necessity of maintaining a minimum funding level to avoid complications with the town’s overall budget and the potential loss of state aid if the municipal appropriation requirement is not met.

49:14The necessity of effectively advocating for the library’s budget was emphasized, with suggestions to present compelling data during budget meetings to influence decision-makers. The library’s role in serving thousands of patrons monthly was highlighted, and there was a proposal to compile visual data, such as charts and graphs, to better illustrate the library’s growth and needs. The board acknowledged that other departments, like police and fire, often present well-designed proposals, and the library should adopt a similar strategy to secure necessary funding.

1:05:35Staffing concerns were also prominent in the discussion, particularly in light of utility costs that have not decreased and a contract expiring in June, which could affect salary negotiations. The board voted unanimously to amend the minimum staffing policy to allow for consistent staffing levels across all days, addressing potential short-staffing issues. The need for additional hours for one of the circulation librarian positions was proposed, with financial implications estimated between $12,300 and $12,600 depending on the employee’s tenure.

0:00The meeting also covered the library’s programming and digital marketing efforts, noting the success of recent programs and the growth of the adult program list. A staff member highlighted that increased programming correlates with higher circulation and foot traffic, as well as greater engagement with digital resources. The library’s outreach efforts included distributing informational packets through meal deliveries to homebound individuals and applying for grants to enhance children’s programming and support caregivers of individuals with memory issues.

1:05:35The board discussed the library’s collaboration with the high school librarian and the English Department to engage teens further, as current digital collection usage is predominantly by adults. There was also mention of the library’s potential involvement in community initiatives, such as supporting the Southwick master plan and participating in local history preservation efforts.

32:22The installation of new book drops was noted as a significant improvement, with an expected lifespan of 15 to 20 years. However, concerns were raised about the height of the drop and its impact on maintenance tasks. The meeting also touched on the status of the CPC project, which involves creating a path and installing musical instruments for children. Delays and the need for additional funds were discussed, emphasizing the complexities of ensuring proper accessibility measures and compliance with construction regulations.