The meeting began with an extensive discussion on the development of a comprehensive job description for a new town planner position. This role aims to integrate aspects of economic development, with the board expressing the need for cohesive leadership to guide Southwick’s growth. The current town planner, identified as John, was reportedly enthusiastic about transitioning into this enhanced role. Participants highlighted the importance of ensuring that the new position is fully aligned with municipal planning and economic development requirements. The board acknowledged the necessity of incorporating this position into the upcoming budget cycle, with an estimated budget increase of $50,000 anticipated for a qualified candidate.

The board also deliberated on a Community Preservation Committee (CPC) application concerning architectural engineering fees for town hall improvements. A motion was made to endorse an application for $155,000, and the endorsement received unanimous support through a roll call vote. This application aims to secure funding for preserving the historical integrity of the building, with discussions focusing on the need for specialized architectural expertise in historical restoration. The estimated cost for the entire project was cited at $1.2 million, with architectural fees expected to be around 10 to 15% of that amount. Participants agreed on the urgency of addressing water issues and maintaining the building’s historical facade, emphasizing the importance of strategic planning to secure future funding and support from the CPC.

In other business, the board addressed the town’s surplus policy for vehicles, noting the need to update the policy to align with current Massachusetts General Laws. The revised policy would include a form to streamline the disposal process for surplus vehicles, a change that was passed via roll call vote.

The board also discussed the ongoing complexities surrounding the Lake Permit process, particularly in relation to the neighboring town of Suffield, Connecticut. Concerns were raised about the need for Suffield to present plans to the Southwick Conservation Commission, given the proximity to a lake subject to conservation regulations. The board emphasized the importance of open communication and collaboration to manage the lake’s ecological impact effectively.

Additional topics included a proposal to convert two half days off around the holidays into a full day off on December 26 for the Southwick Clerical Union, which the board approved as a customary practice. The board also reviewed a change in the Host Community Agreement (HCA) language concerning a clause challenged by the Cannabis Control Commission (CCC). The board decided to strike the problematic phrase while maintaining the rest of the agreement, clarifying that the CCC’s objection was not within their jurisdiction regarding property tax management.

The meeting also highlighted community engagement initiatives, such as the completion of the “Thank You Granite Monument” by the Southwick Historical Society and upcoming events organized by the cultural council and the library. The board accepted donations for the Southwick Animal Shelter and the library gift account.

As the meeting concluded, the board acknowledged the smooth operations of recent elections and the successful Veterans Day Parade, commending town staff and public safety personnel for their contributions. The discussion of municipal fiber connectivity in Southwick, along with a drafted survey to gauge community interest, reflects the town’s forward-looking approach to infrastructure development.