A significant highlight of the meeting was the appointment of Aaron Monaco to the school board. Monaco, who has deep ties to the Stanhope community, expressed her enthusiasm for joining the board and her commitment to addressing funding issues, citing inadequate financial support from the state. Her previous experience on the Lenape Valley board prepared her for active participation, and she emphasized her ability to manage budgets and resolve conflicts. Monaco’s term as a board member will extend through December 31, 2026, subject to a criminal history background check. Her involvement is expected to bring fresh perspectives, particularly in advocating for community needs.

The board’s discussion on the AI policy was another focal point. The proposed policy outlines a phased 18-month integration plan, beginning with professional development for staff. This initiative aims to enhance classroom efficiency and planning through AI, eventually involving students in data analysis. The policy introduces a traffic light system to guide AI use in assignments, with clear parameters for its acceptable application. The board opted to use Google’s AI tools to ensure data privacy and accountability.

Financial matters were also a central theme, with an auditor presenting the fiscal year-end highlights for June 30, 2025. The district’s fund balance stands at approximately $3.2 million, with most allocated to reserves for capital and maintenance projects. The auditor noted an increase in the fund balance, attributed to excess state revenue and unspent budget appropriations. The capital reserve saw both additions and withdrawals, with $672,000 used for facility projects. The food service activities reported a $127,000 unrestricted net position, and the administration is already addressing a comment in the report regarding student activity receipts.

The board explored a potential parking lot project to create around 50 additional spaces, addressing ongoing parking challenges. Estimated costs range from $600,000 to $800,000, with the capital reserve expected to fund the project. The project may require zoning board approval, with plans aiming for completion by the next school year. The board discussed adhering to standard bidding practices for the project and considered state grants to offset costs. Concerns regarding the conversion of grass to asphalt and potential variance changes were noted, but it was suggested that these might not be necessary.

In personnel updates, the Superintendent reported no incidents of harassment, intimidation, or bullying since the last meeting and highlighted a successful winter concert featuring student performances. Recognitions included Carmen Dudo as Teacher of the Year and Grace, the main office secretary, for her service. The Superintendent acknowledged Mr. Valardo for his three years of board service and Mr. Yagnum, who was absent, for his contributions.

The meeting also included routine approvals of policy readings and administrative actions, such as the delegation of authority for personnel and contracts. The board acknowledged the retirement of a valued staff member, reflecting on her impact on the district. An upcoming annual reorganization meeting was scheduled for January 7, with discussions on committee participation and leadership roles.