One of the key agenda items was Tam West Realty Inc.’s application for a minor site plan modification for County Line Plaza. The proposed color scheme for the plaza sparked substantial discussion. The changes included new paint colors, such as “Polaris,” “Solstice,” and “Thunderbolt,” intended to enhance the plaza’s aesthetic appeal. The proposal was presented with a color board to demonstrate the visual impact under different lighting conditions. Concerns were raised about the cohesiveness of the new scheme with neighboring buildings, particularly the contrasting colors of a nearby Dunkin Donuts. A board member highlighted the dominance of the Dunkin Donuts’ orange hue, which posed a challenge to achieving aesthetic harmony in the area.

Questions about the plaza’s roof condition were also addressed, with reports of tenant complaints about leaks. The applicant mentioned hiring a new roofer to address these issues and stated that the status of the roof would be evaluated six months post-painting to determine if further modifications were required. Public commentary included a tenant’s appreciation for the proposed colors but emphasized the need for better maintenance of common areas, especially regarding the cleanliness of sidewalks used for outdoor dining. In response, the applicant committed to exploring ways to improve maintenance and hold tenants accountable for additional cleaning responsibilities.

The meeting also saw a procedural motion for a signage plan, requiring the property owner to apply for a site plan modification to create a master sign program within six months of completing the painting. This motion was approved without opposition, with an emphasis on ensuring tenant signage aligns with the plaza’s updated aesthetic.

In addition to the plaza’s site plan, the agency discussed Ordinance 9-24, which relates to floodplain management. Floodplain manager Wayne Cameron described the ordinance as a necessary update to align the village’s codes with National Flood Insurance Program standards due to new flood insurance maps effective December 20, 2024. The ordinance aims to address changes from these maps and correct inconsistencies in the current code.

A discussion ensued regarding the ordinance’s definition of “market value,” which a board member argued could disadvantage residents in property appraisal disputes. The revised definition, dictated by FEMA, focuses on the cash value determined by appraisers, replacing the traditional notion of market value. The agency deliberated on the rationale behind FEMA’s recommendation and its potential consequences, emphasizing the need for clarity and consistency in the regulations. Despite these concerns, the ordinance was recommended for approval, with a request for further exploration of the market value definition.

The meeting also covered Ordinance 1124, concerning parking regulations for multifamily residential developments. Informed by a parking study, the ordinance proposes a requirement for 0.25 guest parking spaces per dwelling unit and a minimum of one loading zone per multifamily development. Discussions highlighted the need for adequate guest parking and loading zones, noting trends such as gated parking and increased service traffic. Suggestions included increasing the guest parking requirement and allowing council discretion for additional loading zones in mixed-use developments.

Public and board comments emphasized the importance of separating residential and commercial loading zones to prevent conflicts. A public member expressed concern over the proposed guest parking increase, warning of excessive asphalt and potential restrictions. Despite varied opinions, the motion to approve the ordinance with amendments was carried forward.

Finally, the meeting addressed procedural matters, including scheduling future meetings and improving public access to meeting materials online. Discussions also touched on public awareness of local regulations, such as permit requirements for artificial turf installations, highlighting the need for effective communication with residents.