A major focus of the meeting was the need for a full audit of the town’s accounts, emphasizing the importance of timely cash deposits. Committee members highlighted past incidents, such as cemetery funds being incorrectly deposited for eight years, which raised alarms about potential mismanagement within other accounts. This concern extended to the oversight of grants, with references to $93,000 that had gone missing and gym equipment unaccounted for. The committee expressed frustration about the apparent neglect of responsibilities tied to grant contracts, questioning whether those managing the contracts fully understood their obligations.

The discussion also touched on the role of a recently hired grant writer and the extent of his responsibilities. Members debated the necessity of collaboration between the grant writer and various departments. Concerns over matching grants, which require the town to provide a corresponding amount of funding to access grant money, led to broader discussions on the financial implications of pursuing certain grants. The committee voiced apprehension over the management of American Rescue Plan Act (ARPA) funds, with one member describing the handling of these funds as reckless.

Another point of concern was the standardization of budget forms across departments. The committee discussed the confusion and lack of clarity in current budget documentation, particularly regarding undefined categories like “miscellaneous.” There was a push for greater specificity in budget reporting and a proposal to include explanations for any variances in budget requests. Members identified a need for a standardized form to improve communication and collaboration, emphasizing the importance of clarity and accountability in financial documentation.

The Townsend Finance Committee also prepared for an upcoming visit from the Department of Revenue and the Department of Local Services. The committee planned to address negative balances in salary lines for various departments, including the town clerk. Concerns were raised about the legality of paying salaries without budgeted funds, likening the situation to a game of Monopoly, highlighting a disbelief in the town’s financial management practices. The committee emphasized the importance of addressing these issues during the meeting with the Department of Revenue.

In addition to these pressing financial concerns, the committee discussed the need for efficient financial management practices, such as the management of interest-bearing accounts to combat inflation and maximize financial resources. The frequency of bank deposits made by the town treasurer was scrutinized, with questions about inefficiencies in cash receipt processing and check issuance timing across departments. A specific budget request for the treasurer’s travel expenses raised further questions about banking practices.

The meeting also included a debate on the legality of fundraising for the town’s 300th anniversary celebration, which is set for 2032. Members discussed the implications of a state law restricting fundraising five years prior to such events, noting they had been collecting funds for five years already. Concerns were raised about the management of these funds and the necessity for them to be in interest-bearing accounts.

Lastly, the committee deliberated over the purpose and value of scheduled joint meetings with the Select Board. Skepticism was expressed regarding the potential effectiveness of these meetings, with some members questioning whether they would provide opportunities for productive dialogue. The committee reaffirmed its role in making recommendations to the Select Board rather than simply receiving directives.