The proposed project aims to modify natural land for improved recreational use by creating more playable surfaces and increasing parking availability. In conjunction with these enhancements, the plan includes the construction of additional parking lots and the installation of a lightning shelter at the fields, along with a snack shack to support community events. A substantial fundraising effort has already raised approximately $100,000 over several years, underscoring community support and involvement. It was noted that while TASA cannot directly apply for grants, the town’s involvement in grant applications is important for securing additional funding.

The finalized lease terms are expected to be presented at the next special town meeting, projected for January, where town approval will be sought.

The meeting also addressed the town’s projected financial challenges, particularly focusing on Fiscal Year 2027 (FY27). A preliminary five-year financial outlook revealed an anticipated shortfall of $272,000, with concerns that this deficit could worsen due to compounding issues. The town’s financial constraints were attributed to stagnant growth, minimal new construction, and limited business development, which restrict potential revenue increases. A projected 3% increase in the school budget and technical school assessments, alongside a 4% increase in the overlay due to the Consumer Price Index, were assumed in the budget planning. These projections sparked discussions about the need for potential budget adjustments and the looming possibility of seeking a budget override if fiscal conditions do not improve.

The Select Board also deliberated on the integration of ClearGov, a budgeting software designed to enhance government financial management. ClearGov’s presentation outlined the software’s modular offerings, emphasizing its capability to streamline budgeting processes and improve fiscal transparency. The software includes personnel and operational budgeting modules, a digital budget book module, and features for tracking requests and audit trails. The board explored the potential cost savings and improved efficiency associated with adopting this digital tool, although the implementation costs and setup process were thoroughly examined.

Further discussions centered on the potential restructuring of town departments, particularly considering the creation of a Department of Public Works (DPW). The idea of a unified job description for temporary staff, allowing for cross-departmental work, was proposed as a flexible staffing solution.

The meeting also involved a joint session with the finance committee, where budgetary matters for the upcoming fiscal year were addressed. This session provided a platform for collaboration among town officials, including the town assessor, accountants, and treasurer collectors, as they strategized to refine the town’s financial approach amidst tight constraints.