A major focus of the meeting was the ongoing budgetary challenges the town faces, particularly concerning the need for improved financial management practices. An alarming example cited was a previous shortfall of $87,000. The board acknowledged the necessity of adopting industry-standard software to prevent such errors in the future and emphasized the importance of structured financial management practices. This included regular meetings among key financial personnel such as the Town Administrator, assessor, treasurer, and accountant. The goal is to establish a more reliable system that ensures transparency and accountability.

The board also emphasized the urgency of setting clear, measurable goals for the town’s administration. The conversation revealed that the board was behind schedule in their annual goal-setting process, which typically occurs between June 1 and July 31. The need to expedite this process was underscored, especially given the extended duration of the town meeting process this year. Members discussed the importance of aligning the Town Administrator’s performance evaluations with these goals and ensuring clarity around the contract stipulations governing these evaluations.

Amidst these discussions, the board turned its attention to volunteer shortages, a issue affecting the composition and functioning of various town committees. This shortage has made it challenging to achieve the ideal composition of boards, which is important for effective decision-making, especially on issues requiring a quorum. The introduction of Maria Milikin to the Historic District Commission was noted as a step towards addressing this issue. Milikin, with her background in insurance sales, was eager to contribute to the community despite her limited availability.

In addition to budget and volunteer issues, the board discussed several community initiatives and projects. Among these was the Community Compact Fiber Grant, which aims to enhance internet infrastructure across town buildings. The board approved the signing of the contract for phase two of the project, pending legal review. This project is part of broader efforts to improve digital connectivity and access within the town.

The meeting also covered updates on various grants aimed at supporting community projects, including a climate action plan and a pedestrian bridge project. The board expressed a commitment to continuously seek out grants to support town initiatives, recognizing the strong return on investment they offer. Additionally, the board discussed progress on the Kids Country Playground project and the need for further funding to complete a fitness area.

In their discussions, the board recognized the importance of inter-town collaboration and community engagement. Efforts to work with neighboring towns, such as Ashburnham and Pepper, were highlighted as essential for addressing shared fiscal challenges, particularly concerning school budget constraints. The board also noted the potential for collaboration through a small-town council, although concerns were raised about the lack of formal bylaws and governing rules hindering progress.

The meeting concluded with a focus on compliance with legal standards, particularly regarding public records requests and open meeting laws. The board committed to improving its practices in these areas, emphasizing the need for better communication and tracking of time spent fulfilling public records requests. Additionally, the board reviewed updates to its public comment policy in light of recent legal recommendations.