One notable issue discussed was the selection of a survey provider to gather community feedback on future planning for the school district. After careful consideration, the board chose School Perceptions, citing their comprehensive services and past performance. The decision followed a discussion on survey distribution methods, which will include QR codes, online options, and paper forms to ensure broad accessibility. Anonymity of responses will be maintained, although demographic information such as municipality and employment status will be collected to provide context. The board emphasized the importance of clear communication to maximize participation and data validity. The survey process will unfold over several weeks, with data collection targeted for April and review slated for June.

The financial implications of the survey were a point of consideration, with Morris Leman proposing a higher cost compared to School Perceptions. The board deliberated on the merits of each provider, ultimately opting for School Perceptions due to their additional services and cost-effectiveness. The motion to engage School Perceptions passed unanimously.

In parallel, the board reviewed the district’s device procurement strategy, which involves a staggered approach to reduce upfront costs. Students transition to new devices in ninth grade, with two classes of devices purchased annually. This strategy helps spread financial expenditures over time. A board member inquired about a 70% discount on funding, tied to the district’s free and reduced lunch enrollment. Compliance with the Children’s Internet Protection Act (CIPA) and the Children’s Online Privacy Protection Act (COPPA) ensures this discount, with the superintendent reiterating their commitment to meeting these standards.

Attention then turned to payroll operations, where the board resolved to contract with CESO to enhance payroll services. This decision was driven by CESO’s readiness to begin immediately and their comprehensive experience in payroll management. The contract includes a trial period of six months to evaluate CESO’s effectiveness, with an expectation of reducing the monthly workload compared to previous arrangements. CESO’s cost was outlined at $4,560 per month, with the board planning to reassess the contract in March based on feedback and performance.

Additional discussions included updates to the school store and community education initiatives. The school store is undergoing renovations, including the removal of vending machines and enhanced in-person shopping options during game nights. A rebate check offset project costs, exceeding initial expectations. Community education focused on steam programs and preparations for Thursday night skiing, while the technology coordinator highlighted challenges with device maintenance and testing preparations.

The meeting also addressed policy updates, notably Policy 722 regarding public data requests and Policy 806 on crisis management. A change to the data policy aims to resolve unclaimed requests. The board approved a Minnesota paid leave district policy, initiating a transition to Madison National Life in April with shared premium costs. Concerns about the financial impact of this policy on the district were raised, prompting discussions on monitoring costs and communicating impacts to legislators.

Further, the board reviewed memorandums of agreement for student teacher placements with Minnesota State University Moorhead and Southwest Minnesota State University. These agreements establish the universities’ obligations and requirements for placing student teachers in district schools. A similar agreement with the University of Minnesota Twin Cities is anticipated.