The meeting prominently featured the district’s financial audit, led by an auditor named Mary. The audit revealed that revenues for the year had increased by approximately $784,000, driven by state funding sources such as General Education Aid and Special Education Aid. However, expenditures also rose by approximately $242,000, attributed to payroll services and business manager costs. The general fund experienced a net decrease in fund balance by $261,000, highlighting the need for vigilant monitoring and reassessment of financial strategies.

Auditors expressed particular concern about the community services fund’s negative balance, which was exacerbated by unexpected expenditures and a decrease in daycare participation. The board deliberated on potential solutions, including transferring funds from the general fund to stabilize the community services fund. The auditors cautioned that the state would require corrective measures if negative balances persisted.

A significant portion of the meeting focused on revenue and expenditure trends, with state funding accounting for 74% of the district’s revenue, while taxes represented 16%. Federal funding showed a decline due to the end of certain ESF funds. The district’s expenditure patterns revealed that regular instruction constituted 41% of expenditures, consistent with previous years. Increases in the support services fund and special education expenditures were noted, linked to salary adjustments and external payroll services.

The board also discussed the implications of declining average daily memberships (ADM), which dropped from 774 to 741. The kindergarten class size contributed to this decline, affecting overall enrollment figures. Despite a net gain in open enrollment, the district experienced an overall loss of approximately 73 students, prompting further examination of enrollment strategies.

In addition to financial concerns, the board addressed necessary improvements and upcoming initiatives. Payment claims approved included $28,792 for basketball hoops and curtains, and $10,356 to Alec Tech. A wire transfer for unemployment expenses totaling $71,000 was also discussed, raising concerns about the district’s financial outlook amidst projected state budget constraints.

The board accepted several donations, including $800 from the Elake Fire Relief Association, $100 from the Hoffman Lions, and $1,000 from the West Central Area Boosters. These contributions were acknowledged as vital support for district programs. The meeting also featured a proposal to increase the district office assistant position from 20 to 30 hours, aimed at improving communication and managing state educational data reporting. This motion was approved, recognizing the need for enhanced outreach amidst rising operational costs.

A discussion on the purchase of a school vehicle highlighted the district’s efforts to secure a wheelchair-accessible van for special education transport. The board explored costs associated with acquiring a Ford Expedition and a Yukon, considering options to fund the purchase using reserve funds from expiring CDs. The proposal was recommended for further approval at the January meeting, stressing the importance of timely decisions to secure the vehicle amidst high demand and potential shortages.