The meeting opened with a presentation from the veteran services department, highlighting a $25,000 decrease in the veterans benefits budget. Carol Freedus addressed the committee, explaining that the reduction was due to a declining caseload, as the average age of recipients was 82. Despite concerns about potential future funding shortages, Freedus reassured that the town receives a 75% reimbursement from the state for benefits provided, which mitigates the budget impact. She expressed confidence in ending the fiscal year with a surplus, despite cautioning against significant cuts to a state-mandated program. Freedus emphasized that benefits are adjusted annually in July, which provides some offset against inflationary pressures.

Technical difficulties briefly disrupted the meeting before transitioning to the library budget, where a speaker outlined a consistent budget compared to the previous year. The library secured a $72,000 grant from the M Foundation for door replacements and accessibility improvements, alongside additional funding pursuits for carpet replacement.

Attention then shifted to the police department, where Chief Dunn presented an overview of staffing challenges and technological needs. The department faced a reduction in personnel due to retirements, decreasing from a budgeted 31 officers to 25 at one point, though staffing was expected to improve by May. Dunn highlighted the introduction of a community policing outreach initiative and the successful deployment of a comfort dog program. The Chief also addressed the need for a critical upgrade to the department’s dispatch system, describing the current setup as outdated and akin to “Microsoft 97 for word.” Without necessary upgrades, operations could regress to manual processes.

Dunn also discussed a potential increase in software expenses, with plans to transition to Central Square, a modern software system for police operations. This transition could entail a significant one-time capital payment and increased annual subscription fees. The Chief emphasized the importance of aligning with Dartmouth, which is navigating similar changes, to better understand the implications before full implementation.

The committee’s financial discussions provided insight into Westport’s budgeting approach, noting a shift from aggressive to more conservative estimates for local receipts. Health insurance holidays also contributed to budget savings, amounting to approximately $600,000. The committee reviewed the impact of COVID-19 relief funds, which aided departmental needs and created a surplus in turn backs. Conversations around free cash revealed a recent increase, with the current figure at approximately $3.5 million. The Finance Director emphasized the necessity of generating free cash to support capital purchases and build reserves.

The meeting also touched on the importance of maintaining a balance between conservative and optimistic budgeting to mitigate risks. Concerns about investment strategies were raised, highlighting a recent increase in local receipts due to improved interest rates. The committee acknowledged the contributions of Town Administrator Jim Hartnett in managing the town’s finances, noting significant improvements since his tenure began.

The committee concluded with discussions on upcoming meetings and coordination with other departments and communities, emphasizing the need for efficient planning and collaboration. A notable focus was placed on ensuring representatives from the Diamond school district attend future meetings, as their budget numbers impact the town’s financial planning.