One of the most discussions revolved around the persistent problems with the library’s fire alarm system, which had been causing false alarms throughout the summer. Despite a reported fix from Verizon, the issue persisted, leading to multiple daily disruptions, particularly in the early morning hours. The fire chief, JP Kennedy, recommended that the library adopt a similar wireless cellular system used successfully at the fire department to mitigate these issues. The board debated the budget implications of this proposal, eventually deciding to reallocate funds originally designated for pool stations to cover the costs of the new fire monitoring system. The total estimated cost was $1,180, including a one-time connection fee and an annual monitoring fee. Ensuring proper fire alarm monitoring was prioritized to maintain the library’s safety standards.

Another topic was the safety of the library’s handicap ramp, which lacked handrails between two columns near the entrance. This absence posed a potential liability risk, as individuals in wheelchairs could fall off the ramp. The board acknowledged the urgency of addressing this safety concern, with one individual stating, “if someone goes off that edge you’re gone.” The estimated cost for installing the necessary railing was around $1,000. The board planned to assess the ramp during the upcoming month and to include the matter on the agenda for the next meeting on September 11.

The board also discussed the library’s climate control issues, particularly the high humidity levels affecting book preservation. Concerns were raised that these conditions could damage book bindings, with visible deterioration already occurring. Despite running dehumidifiers and additional portable units, there were doubts about the effectiveness of the existing climate control system. The mini-split units’ functionality was questioned, prompting suggestions to research optimal temperature and humidity levels for libraries. The consensus was that the current settings might not be adequate for preserving valuable materials, and it was proposed to contact other libraries for comparative data. The importance of maintaining appropriate environmental conditions within the library, particularly in the basement where humidity issues were most pronounced, was underscored.

In addition to these matters, the board approved a proposal for flooring repairs due to ongoing water issues affecting the library’s infrastructure. A motion was made to accept a bid from Allied Flooring for $2,885.58, excluding tax. The cause was attributed to clogged gutters on the southeast side of the Rotunda, allowing water to run down the building and into the basement. Despite annual inspections of the gutter system, water continued to penetrate the flooring. Allied Flooring representatives suggested that water was likely coming up from the water table below the building. Different methods to prevent further water damage were discussed, including the application of a vapor barrier and a skim coat to the concrete before laying the new flooring. The board approved funding the flooring project using state aid, with a remaining balance of approximately $8,000 after accounting for other ongoing projects.

The meeting also included updates on the library’s strategic plan, with two board members providing suggestions on the rough draft. The director planned to refine the draft further before sharing it with the board again, with a timeline suggested for the next draft to be ready by the following Wednesday. Additionally, the board addressed a painting project initiated after brick repairs were completed, focusing on painting the exterior of the library and fixing downspouts and gutters. The conversation touched upon the need for potential gutter guards to prevent clogging from nearby maple trees, but the idea was met with skepticism due to maintenance concerns.

Furthermore, the board discussed the library’s adherence to the town’s personnel policy, ensuring consistency in terms of employment, such as paid leave and sick leave, between the library and town employees. The personnel policy was described as comprehensive, covering behavior, conduct, and reporting procedures. The board unanimously approved supporting the policy as voted by the select board.

The meeting concluded with arrangements for a holiday gathering, scheduled for a Sunday after December 1st, with preparations for providing refreshments such as coffee and hot chocolate. The next meeting was tentatively set for September 11, although it was noted that the date might change depending on the availability of board members, especially as some would be engaged in their fall activities.