A primary focus of the meeting was the need to replace the outdated telephone brand water meters with newer models to prevent ongoing costs associated with maintaining older technology. The conversation revolved around the best approach for this replacement, with a phased method suggested to prioritize new installations and replacements. The Board considered engaging a company, potentially Mass Installations, to provide an estimate for the project. Concerns about the accessibility of older meters were discussed, with the installation company expected to handle logistical challenges. The necessity of thorough documentation for vendor selection and the chosen technology was stressed to justify future queries.

The Board also considered the implications of a proposed gas station in Plymouth on the zone two area, which could impact the Grassy Hole and 186 wells. The Board discussed the necessity of maintaining a robust partnership with Plymouth to safeguard water supplies and manage potential risks associated with zoning changes. Concerns were raised that a non-compliant zone two could impose additional burdens on the water department, and the conversation highlighted the importance of proactive collaboration with neighboring municipalities.

Additionally, there was a discussion about ongoing negotiations with Verizon regarding the installation of antennas on the Elm Street water tank. The Board confirmed its involvement in these discussions, noting that Verizon identified the area as a dead zone and sought to improve service. It was clarified that the town would receive 50% of the revenue generated from the installation. The importance of following procedural steps, including seeking approval at town meetings before advancing negotiations, was emphasized. The contracts involved could span 20 to 30 years, necessitating comprehensive reviews to protect the town’s interests throughout the leasing process.

Regarding water infrastructure projects, the Board discussed the importance of clearly defining and recording easements for water lines related to the development on Royson Drive and its connection to Rabbath Road. The absence of a defined easement was highlighted as a potential vulnerability, necessitating documentation with the registry of deeds before any departmental approvals. The Board underscored the need for careful monitoring of the water main’s placement to prevent complications with other services.

The meeting also covered other water-related matters, including the completion of the water system risk assessment, which is mandated to be updated every five years. The updates were filed with the EPA ahead of the deadline, including preventative measures for risks such as power loss. The Board examined the unaccountable water compliance plan, contingent upon findings from a water audit expected by the end of June, which would inform future compliance strategies.

Further, there was an update on the leak detection project, with Prowler Underground Solutions approved to conduct the work at a competitive price of $9,900. The Board debated whether the lowest bid was the best choice, with some members advocating for a vendor with a proven track record and advanced technology, even if higher costs were involved. The timing of the contract and funding within the current fiscal year were discussed, with leak detection services potentially financed through existing budget line items.

In an unrelated matter, water bill processing updates were shared, with references to software issues complicating the billing process. The Board noted staff efforts to resolve these problems and highlighted a new meter system’s utility in alerting residents to excessive water use, exemplified by a personal incident involving a new meter.