The meeting focused primarily on the approval of a contract with PMA Consultants, selected as the owner’s project manager, which will oversee the schematic design services under the MSBA program. The contract, structured to end at the completion of specific project modules, ensures that the town is not financially obligated should the project fail to receive town approval. The proposed fee for PMA services was $380,000, a figure that drew questions about its necessity and structure. It was clarified that this fee is a “not to exceed” amount, intended to preclude the need for future amendments. Emphasis was placed on maintaining control over the PMA’s team, with the board expressing a desire to have a say in team replacements to ensure continuity and reliability in project management.

A notable point of discussion was the adequacy of a proposed two-month period for community outreach, which some members felt was insufficient for effective engagement. This aspect is critical in securing community support, as the project’s progression hinges on a favorable town vote. Despite these concerns, the board proceeded to approve the PMA contract unanimously, along with an OPM selection narrative required by the MSBA, documenting the selection process for the project manager. Minor edits and a spell-check were suggested to ensure clarity in the narrative.

Another contract discussed was with Foley Buhl Roberts and Associates, a structural engineering consultant tasked with reviewing the existing structures at Laboure School. This review is particularly focused on the classroom building and the newer wing, which are likely to undergo more extensive renovations compared to other areas, such as the mansion, which is not slated for energy efficiency improvements. The board recognized that the structural assessment would be limited to a visual survey and existing documentation, akin to a home inspection, due to constraints posed by not owning the property and a tight schedule. This proposal, costing $4,500, was unanimously approved.

The board also considered a proposal from PMC Consulting, to serve as the cost estimator for the project at a cost of $6,500. This firm would integrate architectural layouts and inputs from the structural review to develop a comprehensive cost estimate for the preschool and kindergarten program at Laboure. The proposal was met with no questions, and a unanimous vote led to its approval.

The board’s consensus on these measures reflects a concerted effort to adhere to structured processes and ensure a viable path forward for the school renovation project.

As the meeting progressed, the board turned to procedural matters, including the approval of minutes from past meetings related to the PMA request for services. While some members abstained from voting on these minutes due to their absence from those meetings, the minutes were approved after sufficient votes were secured.