The meeting’s primary focus was the environmental permitting process for the Senior Center project. A habitat assessment is planned to examine the proposed three-acre site and the adjacent utility corridor, with Gard Consulting selected to conduct the survey. This assessment will consider the habitat of critical species such as the Blanding’s turtle and the New England blazing star plant. The urgency of scheduling the assessment was emphasized due to seasonal changes affecting plant visibility. The board discussed potential “take” permits, which could be necessary if the project impacts endangered habitats, and expressed a preference to avoid this designation due to the added complexity and mitigation requirements it would entail.

Funding strategies were another key topic, as the project is expected to require approximately $17.7 million, primarily through borrowing via a debt exclusion. This involves a two-step approval process: a two-thirds majority vote at a town meeting, followed by a simple majority vote in an election. Concerns were raised about the adequacy of the current $220,000 earmarked for due diligence, with discussions about possibly holding a special town meeting in February to secure additional funding. The board recognized the importance of timing in funding decisions and considered the political implications of their strategies.

The design and timeline of the project were discussed extensively, with the understanding that design completion would take about six months once funding is secured. This process includes schematic design, design development, and final design phases, each with cost assessments at various stages. There was debate over the necessity of pre-qualifying bidders for projects exceeding $10 million, with some questioning its necessity based on previous experiences. The board also highlighted the need for early involvement of the Owner’s Project Manager to streamline the process.

On the topic of public engagement, the board acknowledged the need for substantial outreach efforts to ensure community members are informed and supportive of the project. Plans for public forums on November 7 and in December were proposed, with the intention of utilizing community events to engage residents. There was a consensus on the importance of presenting clear and detailed project plans, emphasizing the inadequacies of the existing Senior Center and the necessity of a new facility. Concerns about effectively communicating the project’s financial implications and addressing public inquiries were noted, with the idea of naming rights introduced as a potential funding mechanism.