0:07A central topic of the meeting was the integration of public feedback into the Open Space Recreation Plan. The committee discussed the importance of a public survey to inform the planning and data analysis processes. Members expressed concerns about the timeline, noting that the survey was scheduled to occur eight months after the planning process began, which could lead to a disconnect between community input and the plan’s development. One member stressed the importance of timely public input by emphasizing that community conditions do not change rapidly, making early engagement crucial.

The committee also critiqued the existing workbook used as a guide for the planning process, with some members expressing dissatisfaction due to its outdated information and lack of revision over the past decade. There was a consensus on the necessity of early public participation, with specific components of the survey process identified as areas that could commence immediately. The committee recognized the urgency of organizing effective public outreach and survey processes to ensure community feedback is relevant and incorporated into the updated plan.

20:59Another discussion revolved around the evaluation of the action plan from 2010, specifically section 78, which addresses community needs, goals, and objectives. Members noted that many planned initiatives failed to materialize, partly due to a lack of engagement from designated community and government groups like the Conservation Commission and the select board. The chair expressed concern that the community’s self-perception has evolved over the past fifteen years. However, past surveys received limited responses, prompting a call for more dynamic engagement in future efforts.

The meeting also touched on the recreation committee’s role in local planning. The addition of a new recreation area, absent in 2010, has become significant to local recreational planning. The recreation committee has developed a substantial budget independent of the town’s finances, benefiting from COVID-related funding, including a $250,000 playground grant. The chair relayed a conversation with David Ro, a recreation committee leader, who expressed interest in maintaining collaboration with the open space committee to align efforts with the updated action plan. Such collaboration is seen as crucial for eligibility for grants and directing future projects.

The Merrimack Valley Planning Commission (MVPC) was identified as a key partner, with suggestions to meet with Adrien, the director of the environmental program, to gain guidance on public outreach and mapping. It was noted that leveraging MVPC’s existing records could streamline the plan update process, as much of the necessary data might already be available in their files. The committee emphasized the importance of clear communication with MVPC to obtain needed information effectively.

Public engagement strategies were also a point of discussion. Members considered various outreach methods, including attending community events and organizing independent initiatives to maximize community involvement. Suggestions included using town meetings and seasonal events like Earth Day for outreach, as well as more creative approaches, such as a “Green Belt Go Getter Challenge,” to encourage residents to explore local properties and trails. This strategy aimed to foster a sense of connection to the town’s open spaces, particularly among families and young people.

1:02:53The meeting addressed the need for improved collaboration with the Conservation Commission. A proposal was made to have a representative from the Conservation Commission regularly attend Open Space Committee meetings to enhance communication and mutual understanding. Sharing meeting minutes with the Conservation Commission was suggested as a way to keep them informed and foster a reciprocal relationship.